[1. Call to Order.] [00:00:08] >> OKAY, IT IS 9:00, TUESDAY, JULY 21, WE'RE GOING TO KICK THIS OFF, CALL THIS MEETING TO ORDER. IF YOU WOULD, PLEASE RIDE AND COMMISSIONER WILL LEAD US IN INVOCATION AND REMAIN STANDING FOR THE PLEDGES, PLEASE. >> WE COME TO YOU AS SERVANT HEARTS AND ASK FOR WISDOM AND KNOWLEDGE. THANK YOU FOR THE RAIN YOU HAVE GIVEN US AND ASK FOR PROTECTION FOR OTHER COUNTIES THAT RECEIVED TOO MUCH RAIN LATELY. GO FOR GUIDANCE, WISDOM AND COURT GOES WELL. YOUR PRECIOUS NAME. AMEN. STANDS, ONE NATION, UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL. HONOR YOUR TEXAS FLAG, I PLEDGE ALLEGIANCE TO THE, TEXAS, ONE STATE UNDER GOD, ONE INDIVISIBLE. [4. Receive presentation from Permian Strategic Partnership on the Highway Emergency Response Operator (HERO) Program.] >> OKAY. ITEM NUMBER FOUR TO RECEIVE PRESENTATION FROM PERMIAN STRATEGIC PARTNERSHIP ON OHIGHWY EMERGENCY RESPONSE OPERATOR HERO PROGRAM. GOOD MORNING, MA'AM. >> GOOD MORNING COMMISSIONERS AND JUDGE. THANK YOU FOR HAVING US TODAY. >> GOOD MORNING. >> IDENTIFY YOURSELF FOR THE RECORD. >> MY NAME IS TRACY BENTLEY, PRESIDENT AND CEO OF PERMIAN STRATEGIC PARTNERSHIP AND JOINING ME TODAY IS CHAD WINDHAM, DIRECTOR OF MAINTENANCE FOR ODESSA DISTRICT. JUST REALLY QUICKLY FOR THOSE WHO AREN'T AS FAMILIAR WITH PERMIAN STRATEGIC PARTNERSHIP, WE'RE 25 LEADING ENERGY COMPANIES IN TWO UNIVERSITY SYSTEMS WORKING TOGETHER TO HELP ADDRESS CURRENT CHALLENGES IN PERMIAN BASISIN AND FUTURE CHALLENGES BY WAY OF FOCUSING ON EDUCATION, HEMTH CARE, WORKFORCE DEVELOPMENT AND ROAD SAFETY. HERE ARE MEMBER COMPANIES WHO MAKE THIS GREAT WORK POSSIBLE. YOU CAN SEE TWO UNIVERSITY SYSTEMS THERE AT THE BOTTOM AND THE COLLECTION OF ENERGY COMPANIES. WE'RE SO GRATEFUL THEY PUT TOGETHER THIS PARTNERSHIP. TO DATE WENDY'S SPENT 215 MILLION DOLLARS INVESTING IN EACH FOCUS AREA. MORE EXCITINGLY WE'VE BEEN ABLE TO TRANSLATE 250 MILLION TO 3.3 BILLION IN COLLECTIVE INVESTMENT THROUGH PUBLIC/PRIVATE PARTNERSHIPS LIKE THE ONE WE HAVE WITH THE COUNTY. THANK YOU FOR THAT. TO THE EXCITING STUFF. WE HAVE BEEN AT THIS PARTNERSHIP TOGETHER FOR A JUST SLIGHTLY OVER ONE YEAR. THIS PROGRAM WOULD NOT BE HERE WITHOUT YOU, THANKS FOR PARTNERING WITH US AND TX DOT ON THIS LIFE-SAVING INITIATIVE. PERMIAN STRATEGIC PARTNERSHIP COMMITTED 3 MILLION OVER THREE YEARS IN MIDLAND COUNTY AND TX DOT ONE MILLION FOR INITIAL PROGRAM TO BRING HERO PROGRAM TO THE PERMIAN BASIN AND UP UNTIL OUR PARTNERSHIP THE HERO PROGRAM ONLY EXISTED IN THE EASTERN URBAN AREA, SO WE'RE THE FIRST RURAL DISTRICT TO GET THIS PROGRAM. THE RESULTS OF THE PROGRAM SPEAK FOR THEMSELVES, BUT I'M HAPPY TO SHARE KEY HIGHLIGHTS. TO DATE HERO TRUCKS HAVE ASSISTED WITH EACH ITEM YOU SEE HERE AND I WILL GO INTO THE OTHER HERE IN A MINUTE. 250 CHANGED TIRE SAYS, 42 JUMPSTARTS 90 CARS PROVIDED FUEL, DRINKING WATER AND HERO TRUCK DRIVERS WAITED WITH A DRIVER KEEPING NERVOUS DRIVERS SAFE. THESE ARE JUST SOME HIGHLIGHTS. PERHAPS INFORMATION THAT STANDS OUT MOST IS FROM COMMENTS, LEFT ON SURVEYS AFTER EVERY DRIVER RECEIVING HERO ASSISTANCE HAS OPPORTUNITY TO COMPLETE. I WILL NOT READ THESE TO YOU, EACH DRIVER HAD A GREAT EXPERIENCE WITH HERO AND AGAIN, WE HAVE HUNDREDS MORE OF THESE, WE JUST WANT TO SHARE A LITTLE COLLECTION. MY FAVORITE IS THE ONE AT THE BOTTOM. I'M A TRAPPER IN MIDLAND, I FELT SAFER KNOWING HERO IS BEHIND ME [00:05:01] ON CRASHES OR TRAFFIC STOPS, THEY BRING A SENSE OF PEACE TO MY WIFE AT HOME WORRIED ABOUT ME. THAT SPEAKS VOLUMES ABOUT THE PARTNERSHIP WE HAVE WITH FIRST RESPONDERS AND OUR OFFICERS. NOW I'M GOING TO TURNOVER TO ANY OF MY TX DOT PARTNERS WHO WOULD LIKE TO SAY ANYTHING ELSE OR IF YOU HAVE TECHNICAL QUESTIONS, PLEASE DIRECT THOSE TO EXPERTS AT TX DOT. >> OKAY, THANK YOU, MA'AM. >> MORNING, JUDGE. >> GOOD MORNING. >> A FEW STATS ON THE ACTUAL PROGRAM, WE JUST STARTED YEAR TWO, TWO-YEAR PROGRAM, ONE YEAR WITH A ONE-YEAR EXTENSION, STARTED JULY 2ND WITH SECOND YEAR. DONATED 1.5 MILLION AND MIDLAND COUNTY AND TX DOT. WE COVER 62 MILES OF INTERSTATE 20 WITH 40 MILES ON I-20 AND 191 BETWEEN THE TWO CITIES, THEY RUN 12 HOURS A DAY, SEVEN DAY SAYS A WEEK. IT COST ABOUT 200,000 A MONTH. IF YOU BREAK DOWN INTO THE ROUTES IT ENDS UP BEING $50,000 PER MONTH PER ROUTE OR $40,000 PER MILE PER YEAR. TRACY MENTIONED ONE DEAL IS TO HELP TRAVELING PUBLIC WITH ANY INCIDENTS. ONE OTHER BIG BENEFIT IS SUPPORT THEY DO WITH LAW ENFORCEMENT. THEY DO GET A LOT OF CALLS FROM DISPATCH TO GO OUT AND HANDLE SOME MINOR STUFF WITHOUT TAKING LAW ENFORCEMENT OFFICERS OFF THEIR OTHER DUTIES TO GO TAKE CARE OF SOMETHING OR GET DEBRIS OFF THE ROAD. THEY PROVIDE SUPPORT IF THEY ARE AT A TRAFFIC STOP OR WORKING AN INCIDENT THEY PROVIDE ADDITIONAL LEVEL OF SUPPORT WITH LIGHTS TO BRING AWARENESS. ONE BIG THING IS TO PREVENT SECONDARY ACCIDENTS THAT ARE HAPPENING WHERE PEOPLE COME UP ON A WRECK OR STOP TRAFFIC. WITH THAT, IF YOU HAVE QUESTIONS ABOUT THE SPECIFIC PROGRAM, HAPPY TO TRY TO ANSWER. >> HOW MANY VEHICLES ARE RUNNING AT A TIME? DID YOU SAY? >> EACH ROUTE HAS ONE DEDICATED VEHICLE, THEY HAVE 14 PATROL VEHICLES AND THREE TOW TRUCKS, THE TOW TRUCKS DON'T RUN ALL THE TIME. THEY OPERATE OUT OF OUR FACILITY IN ODESSA, TOW TRUCKS ARE CALLED OUT AS NEEDED. THREE OF THOSE AND 14 PICKUPS. >> AWESOME, IS THERE PLANS TO EXPAND ROUTES FROM WHAT WE HAVE NOW OR WHAT YOU ARE DOING NOW? >> THAT WILL BE DISCUSSION. IT TAKES A WHILE TO GET THROUGH NEW CONTRACT, WE'LL PROBABLY START IN SEPTEMBER LOOKING AT FUTURE CONTRACTS THAT ARE GOING OUT FOR BID, THAT WILL BE A DISCUSSION WE'LL HAVE WITH OUR LOCAL COMMUNITIES, BOTH COUNTIES, CITIES, MPO AND PSP, AS WELL. >> AWESOME, I GO 191 A LOT TO ODESSA AND NEVER FAILED I DON'T SEE ONE PULLED OVER. I WAS TELLING TRACY EARLIER, THEY ARE NOT RUNNING UP AND DOWN THE ROAD, THEY ARE PULLED OVER HELPING SOMEBODY. AWESOME PROGRAM, I'M GLAD MIDLAND COUNTY SUPPORT TODAY AND LOOK FORWARD TO SUPPORTING IT IN THE FUTURE. >> I WILL -- I AM RESIDENT WITH OUR JUDGE HERE THAT EVERY TIME I'M ON 191 OR I-20, WHICH I TRY TO AVOID WITH CONSTRUCTION RIGHT NOW. I ALWAYS SEE A HERO TRUCK. I'VE HAD A LOT OF PEOPLE REACH OUT ABOUT THEM, ALWAYS GRATEFUL FOR THEM. AND I HOPE, I KNOW WE'RE KIND OF A PILOT PROGRAM TO SHOW TX DOT WE NEED SOMETHING LIKE THIS EVEN IN RURAL COMMUNITIES AND I THINK THE DATA SPEAKS FOR ITSELF, IT IS MUCH APPRECIATED AND NEEDED OUT HERE. HOPEFULLY WE CAN EXPAND IT AS YEARS COME AND WE CAN KEEP SUPPORTING IT. THANK Y'ALL. >> THANK Y'ALL. >> THANK YOU FOR BRINGING IT TO US, WE APPRECIATE IT. >> YOU BET. >> OKAY. ANYBODY ELSE? WE'RE SURE THANK YOU FOR COMING AND THANKS FOR WHAT YOU'RE DOING. >> THANK YOU. >> YOU WERE HOLDING A SIGN UP THE WHOLE TIME. DO YOU WANT TO JUST TURN AROUND AND SHOW IT TO THE PEOPLE -- >> THESE ARE THE ROUTES THAT HERO DOES, 191 AND ALONG I-20. >> ALL RIGHT, THANK YOU. >> ALL RIGHT, THANK YOU, GUYS, [5. Acknowledge anniversaries for Midland County employees.] APPRECIATE YOU. OKAY, ITEM NUMBER FIVE IS ACKNOWLEDGE ANNIVERSARIES FOR MIDLAND COUNTY EMPLOYEES. >> TWO ANNIVERSARY, JOHNNY RODRIGUEZ, LIEUTENANT RODRIGUEZ BEEN WITH THE COUNTY FOR 30 YEARS NOW. WE WANT TO ACKNOWLEDGE HIM AND THANK HIM FOR HIS SERVICE. [APPLAUSE] >> GIVE A SPEECH, JOHNNY. [00:10:10] >> WHAT? WE'LL TAKE A PICTURE WITH YOU AND WHERE IS SAM, AS WELL? YES, THANK YOU. AND LOVE TO TAKE A PICTURE. JOHNNY, THANK YOU, 30 YEARS IS AMAZING. >> THANK YOU. THANK YOU. [LAUGHTER] >> ONE, TWO, THREE. I TOOK A WHOLE BUNCH. >> THANK YOU, JOHNNY. >> THANK Y'ALL. >> THANK YOU, SIR. >> AND MY NEXT ONE IS WITH THE DA, SHE'S ALSO WORKING TOWARD 30 YEARS WITH JOHNNY, A LITTLE FURTHER BEHIND. SHE HAS BEEN WITH THE COUNTY, KATIE SNEAK? HILL. SORRY. WRONG LAST NAME. THANK YOU. CONGRATULATE YOU AND THANK YOU FOR SERVING WITH US. [APPLAUSE] >> OKAY. >> THANKS. >> THANK YOU, GUYS. >> OKAY. IS THAT -- >> THOSE ARE THE TWO. >> NO ACTION ITEM. THANK YOU, GUYS. [6. Discuss and take action on authorizing additional funds for the Sheriff’s Office Patrol Vehicle Fuel line.] MIDLAND COUNTY IS A GOOD PLACE TO WORK. ITEM SIX, ACTION ON AUTHORIZATION RISING ADDITIONAL FUNDS FOR PATROL VEHICLE FUEL LINE. >> GOOD MORNING, JUDGE. >> GOOD MORNING. >> MORNING. >> I'M FILLING IN FOR LIEUTENANT HANE, IT IS THAT TIME OF YEAR WHERE HE NEEDS MORE FUEL TO FINISH UP THE YEAR. HE'S GOT ABOUT $17,000 LEFT AND SO HE JUST COME BEFORE THE COURT AND ASK FOR, I THINK IT SAYS $95,000 TO FINISH OUT THE YEAR. >> OKAY. IS THAT, DO YOU KNOW WHAT THAT EQUALS FROM LAST YEAR OR -- >> FROM WHAT I UNDERSTAND, YES, SIR. >> COMPARABLE? >> YES, SIR. >> OKAY. ALL RIGHT. ANYBODY HAVE A QUESTION? GO AHEAD. >> MAKE A MOTION THAT WE UP THE SHERIFF'S OFFICE PATROL VEHICLE FUEL LINE $95,000 FROM FUEL CONTINGENCY. >> SECOND. >> ALL IN FAVOR, AYE. OPPOSED? >> MOTION PASSES. [7. Discuss and take action on a quote from Motorola Solutions for the purchase of portable radios for the TAG Unit. ] THANK YOU, SIR. ITEM SEVEN DISCUSS ACTION ON QUOTE FROM MOTOROLA SOLUTIONS FOR PURCHASE OF PORTABLE RADIOS FOR TAG UNIT. >> GOOD MORNING. >> GOOD MORNING. THANK YOU FOR TAKING TIME, PHILIP PARTON, FOR THE PERMIAN BASIN. WE'RE TRYING TO GET MOTOROLA PORTABLE RADIOS FOR FEDERAL, STATE AND LOCAL RESOURCES TO ENABLE FEDERAL PARTNERS TO TALK TO TAG PERSONNEL WHILE ON OPERATION. WE'LL CHECK THEM OUT AS NEEDED TO FEDERAL PARTNERS AND THAT IS HOW WE PLAN TO USE THEM. >> OKAY, THIS IS FOR THE PEOPLE THAT ARE NOT BASED OUT OF -- HELPING WITH TAG SUCH AS ANY FEDERAL PARTNER COMING IN? >> YES, SIR, ON ANY OPERATION. >> TO COMMUNICATE, THAT MAKES SENSE. >> WHAT IS TOTAL AMOUNT, PHIL, DO YOU HAVE THAT? >> AROUND $68,000. >> $68,208.04. >> FOUR CENTS, YEAH. >> THANK YOU, JUDGE. >> MAKE A MOTION WE APPROVE TAG TO GO FURTHER WITH THE PURCHASE OF MOTOROLA RADIOS. >> DO WE HAVE TO SAY THE AMOUNT? >> IS THIS OUT OF YOUR GRANT MONEY? >> YES, 100% OUT OF GRANT. >> NO AMOUNT NEEDED. >> SECOND. >> MOTION AND SECOND. ANY DISCUSSION? ALL IN FAVOR, AYE. >> AYE. >> ANY OPPOSED? MOTION PASSES. ITEM EIGHT DISCUSS AND TAKE ACTION ON QUOTE FROM AXON ENTERPRISE FOR SKY-HIGH GROUND ROBOTS FOR THE TAG UNIT. >> AGAIN, THIS IS 100% TAG GRANT FUNDED AND WANT TO PURCHASE SMALL UNMANNED ROBOTS TO DEPLOY IN ALL KIND OF VARIOUS SITUATIONS. [00:15:02] YOU CAN THROW THEM AND DRIVE THEM WHERE YOU NEED TO BE AND WATCH WHAT THEY SEE. >> I MOVE THAT WE APPROVE THE PURCHASE OF FIVE AXON ENTERPRISE SKY-HIGH GROUND ROBOTS FROM AXON ENTERPRISE FUNDED THROUGH TAG GRANT. >> SECOND. >> ANY MORE DISCUSSION? ALL IN FAVOR AYE. >> AYE. >> ANY OSHPPOSED? MOTION PASSES. >> DO WE APPROVE CONTRACT OR JUST AMOUNT? >> I BELIEVE JUST THE AMOUNT. I CAN DOUBLE CHECK. >> OKAY. >> THERE IS A CONTRACT. >> OKAY. >> IN THE BACK -- PROVIDED TO COURT AND WE'VE NOT REVIEWED THAT. I PRESUME HAVE TO BE SIGNED BY COUNTY JUDGE. >> APPROVING AMOUNT BUT NOT CONTRACT BECAUSE NOT APPROVED BY YOU? >> WE HAVE NOT SEEN IT. >> YOU WILL HAVE TO GET WITH US. >> I WILL. [9. Discuss and take action on travel allowance for jailer recruitment. ] >> THANK YOU. >> THANK YOU, SIR. >> OKAY. THIS ONE ROD, ARE YOU ON SPEAK ON NEXT ONE? SHERIFF AND I HAD A DEAL, CALL ITEM NINE, DISCUSS TRAVEL AL ALLOWANCE FOR JAILER RECRUITMENT AND THIS IS IN REFERENCE TO -- OKAY. I BROUGHT THIS UP IN BIG SPRINGS THEY CLOSED FEDERAL PRISON OVER THERE, ABOUT 80 JAILERS ARE PROBABLY GOING TO BE LOOKING FOR WORK SHORTLY. THOSE HAVE MADE A HOME IN BIG SPRINGS AND MIGHT WANT TO WORK HERE, WANT TO SEE IF WE MIGHT COME UP WITH SOMETHING TO UPON HAD HIM GIVE HIM OPPORTUNITY TO GO TRY TO RECRUIT SO WITHOUT HIM HERE, I DON'T KNOW IF IT CAN GO ANY FURTHER. >> WOULD THIS BE TO GIVE RECRUITING OFFICERS OR ANYONE IN THE SHERIFF'S OFFICE MONEY TO GO TRAVEL TO BIG SPRING TO RECRUIT THEM? >> NO, IF GUYS HAVE MADE A HOME AND RAISING A FAMILY AND ENTRENCHED IN BIG SPRING AND WOULD LIKE TO COME OVER HERE AND WORK, WE WOULD -- >> HOUSE THEM? >> LIKE TO MAKE SOME KIND OF STIP END TO MAKE IT WORTH THEIR WHILE TO DRIVE BACK AND FORTH. I KNOW PEOPLE DRIVE ALL OVER AND GOING TO MAKE SOME FOLKS MAD. WE HAVE A SHORTAGE OF JAILERS, AS EVERYBODY HAS AND THERE IS OPPORTUNITY TO TRY TO MAKE A RUN AT SOME THAT ARE LOOKING. THAT IS WHAT THIS ITEM IS ABOUT. I'VE TALKED ABOUT IT, WE CAN LET IT JAIL AND COME UP WITH SOMETHING UNLESS YOU HAVE SOMETHING ELSE? >> ARE YOU GOING TO TABLE IT UNTIL THE NEXT MEET SOMETHING >> YEAH. [Item 22-25] >> OKAY. >> BEIOKAY. SO NOW ON THE NEXT ONE I'VE BEEN ASKED TO CALL SOME ITEMS EARLY AND RUSSELL, I DON'T KNOW IF YOU WILL AGREE TO THIS. LIKE TO CALL ITEM 22, 23, 24 AND 25 AND I WILL AND SEE IF WE MIGHT DISCUSS AND TAKE ACTION ONE TIME OR DO WE HAVE TO DO IT ON EACH ONE, EACH ITEM? >> YOU CAN CALL THEM ALL TOGETHER. >> OKAY, 22, 23, 24, 25, FUNDING COURTHOUSE DEPUTY POSITION FOR CONSTABLE OF PRECINCT ONE. AND COURTHOUSE POSITION FOR CONSTABLE FOR PRECINCT TWO, 24 DISCUSS ACTION FUNDING COURTHOUSE DEPUTY POSITION FOR CONSTABLE PRECINCT THREE AND 25, CREATE AND FUND COURTHOUSE DEPUTY POSITION FOR CONSTABLE OF PRECINCT FOUR. >> SO WHO DO YOU WANT TO TALK TO FIRST? >> I DON'T THINK WE NEED A PRESENTATION BY EACH OF YOU, I KNOW WE KNOW WHAT IS FIXING TO HAPPEN, IF SOMEBODY WANTS TO EXPLAIN IT OR IF YOU WANT ONE OF THEM TO, THAT IS YOUR CALL. THIS IS YOUR SHOW. >> I THINK THAT WE'VE ALREADY ADDRESSED THIS AT THE LAST MEETING, I WOULD JUST LIKE TO MOVE THAT WE DO THE FUNDING FOR THE COURTHOUSE SECURITY DEPUTY POSITIONS FOR CONSTABLE OF PRECINCT ONE, PRECINCT TWO, PRECINCT THREE, PRECINCT FOUR. EACH ONE HAS SEPARATE FUNDING REQUIREMENTS AND SO FOR PRECINCT ONE, WHAT IS -- WHAT ARE THE FUNDING REQUIREMENTS FOR PRECINCT ONE? >> COMMISSIONER, THIS IS YOUR MOTION. >> YES, BECAUSE YOU NEED THE FUNDING. >> I WOULD JUST WRITE THAT DOWN AND MAKE THE MOTION, SHE HAS TO WRITE EVERYTHING WE JUST SAID DOWN. >> ALL RIGHT. I'LL DO BABY STEPS. SO IT IS TO APPROVE FUNDING OF COURTHOUSE SECURITY DEPUTY POSITION FOR CONSTABLE OF PRECINCT ONE, PRECINCT TWO, PRECINCT THREE, PRECINCT FOUR. DO I HAVE A SECOND? >> CREATE THE POSITION? >> CREATING AND FUNDING A COURTHOUSE SECURITY -- >> WE NEED TO PUT DOLLAR VALUE. >> THAT'S WHY I WAS -- >> HERE. [00:20:05] I'LL MAKE -- LET ME. >> LET'S -- RUSSELL? >> I THINK INSTEAD OF SAYING IN FUNDING, THERE NEED TO BE IN THE MOTION SPECIFIC AMOUNTS. YOU MIGHT WANT TO BREAK IT UP INTO DIFFERENT MOTION, ONE TO CREATE POSITION AND ANOTHER MOTION STATING WHAT THE FUNDING WOULD BE. >> ER HOO. I HAVE -- >> CAN WE DO A MMOTION FOR EAC CONSTABLE SO WE CAN KEEP TRACK? >> I MAKE A MOTION TO CREATE A COURTHOUSE DEPUTY POSITION FOR CONSTABLE PRECINCT ONE AND ADD 27,135 DOLLARS OUT OF CONTINGENCY TO THE BUDGET. >> WHERE ARE YOU MOVING THAT TO? >> AS PRESENTED ON THE BACKUP. HE HAS -- >> WHAT WAS YOUR QUESTION? >> HE GAVE AN AMOUNT $27,135, WHERE DO I MOVE IT INTO? >> $10,032.75 FOR PERSONNEL COSTS, BURDEN, IS THAT WHAT YOU ARE ASKING? PERSONNEL COST LIKE SALARY, 2652 FOR BURDEN OF SALARY, TRAINING, COURT SECURITY C CERTIFICATION COURSE, FUND, EQUIPMENT, UNIFORM $14,450. AND THEN THAT EQUALS $27,135. >> HOW MUCH WAS TRAINING? I'M SORRY. >> INTRAING, UNIFORM AND EQUIPMENT 14,450. >> BEING00. THERE IS UNIFORM LINE, A TRAINING LINE. >> VERONICA? >> YES, SIR. >> HOW MUCH IS LEFT IN JP1 SECURITY FUND THIS YEAR? >> I CAN CHECK FOR YOU. >> IS THAT END OF YOUR MOTION? >> JP, OR -- >> I WANT TO STEP IN, YOU ARE ASKING ABOUT FOR SECURITY FUND FOR JP'S AND THEY ARE GOING ON THE CLASS FOUR COURTHOUSE SECURITY WE'LL BE HOLDING, AS WELL, THESE ARE FOR OTHER PARTS THAT WE NEED. >> CAN YOU INCLUDE THE GRANTS? >> WHAT IS THE GRANT STEP, 20 -- 217. 21-7. >> YOU CAN GET IT. >> OKAY. >> PULL THE SALARY OUT OF SALARY AND POSSIBLY GET, THAT WOULD BE A QUESTION FOR VERONICA TO SEE WHAT IS AVAILABLE MAY BE. >> WE HAVE $400 BUDGETED AND ZERO USED. >> IT MAY NOT MATTER, BUT WE'LL ADDRESS IT. LET'S SEE. CAN WE TABLE THIS UNTIL AFTER EXECUTIVE SESSION TO GIVE VERONICA TIME? >> THEY HAVE TO GO TO TRAINING, THAT GOT PUSHED UP TO FRONT. >> I UNDERSTAND THAT, WE CAN VOTE ON IT. CAN WE VOTE TO CREATE THE POSITION AND WORK OUT DETAILS LATER IN THE MEETING WITHOUT THEM BEING PRESENT? >> YES, AS LONG AS YOU ARE NOT GOING TO NEED TO ASK THEM ANY QUESTIONS LATER. >> MOTION TO CREATE COURTHOUSE SECURITY DEPUTY FOR CONSTABLE PRECINCT ONE, TWO, THREE, AND FOUR. 21, 7. POSITION IS CREATED, WE'LL HAVE FUNDING IN A MINUTE. >> SECOND. >> OKAY, BEFORE VERONICA IS IT BEST THAT COME OUT OF SALARY CON CONTINGENCY OR GENERAL? THOSE ARE DETAIL SAYS WE CAN WORK OUT LATER. GET ON EVERYBODY'S MIND. >> LET ME LOOK TO SEE HOW MUCH WE HAVE IN -- WE HAVE $94,000 IN SALARY CONTIFNGENCY AND MONEY I REGULAR CONTINGENCY. >> OKAY. SO WE HAVE A MOTION AND A SECOND. ANY MORE DISCUSSION? ALL IN FAVOR AYE. >> AYE. >> ANY OSHGSZ P OPPOSED AYE. MOTION PASSES. THANK YOU, WE'LL HAMMER OUT THE MONEY PART. [20. Discuss and take action on a quote from Cult Combat Gun Works for the purchase of weapons and accessories. ] [00:25:04] >> COMMISSIONERS, ONE MORE ITEM ON THE AGENDA BEFORE I GO. IT IS NUMBER 20, IF I'M NOT MISTAKEN. >> WHICH ONE? >> LET'S SEE HERE. 20. >> OH, OKAY, I DO HAVE -- ALL RIGHT. ITEM 20, ACTION ON A QUOTE FROM COMBAT GUNWORKS FOR PURCHASE OF EP WAS AND ACCESSORIES. >> SO THIS I PURCHASED A RIFLE AND A HANDGUN FROM COLT COMBAT, I WAS TOLD THE COUNTY DOES A $50,000 CAP WITH PARTICULAR COMPANY WITH A CERTAIN VENDOR, THE LAW IS $100,000, THE CAP IS $49,000. OVER $50,000. >> WHAT DOES THAT DO TO US, RUSSELL? >> I WILL LET CHRISTY CHIME IN. COURT CAN DO THAT, YOU ARE JUST MAKING EXCEPTION TO POLICY AS LONG AS WE DON'T GET UP TO NEAR $100,000 LEGALLY WE ARE OKAY. >> I HAVE THE MONEY ALREADY, I AM REQUESTING PERMISSION TO GO ABOVE $50,000? >> WHY DO WE HAVE THE CRITERIA? >> THE LAW RECENTLY CHANGED FROM 50 TO $100,000, WE KEPT POESZ POLICY AT 50,000. >> AND THE COUNTY -- >> THEY USED TO BE $2000. >> CHRISTY, THE COURT MADE EXCEPTIONS BEFORE. >> THEY HAVE. >> SO WE ALL UNDERSTAND WHAT WE'RE DOING AND WHY. OKAY, ALL RIGHT. MAKE A MOTION WE APPROVE EXCEPTION FOR CONSTABLE PRECINCT ONE. >> SECOND. >> DOES IT NEED TO BE MORE SPECIFIC? >> YEAH. NEED TO BE MORE SPECIFIC. >> JUST SAID APPROVING EXCEPTION. >> PROBABLY BE YEAH, PROBABLY BETTER TO BE MORE SPECIFIC. WITH THE MOTION. >> WORDS OF WISDOM, COUNSELOR. >> MAKE A MOTION TO -- >> AUTHORIZE PURCHASE OF THE COLT COMBAT GUNWORKS WEAPON AS AN EXCEPTION TO THE $50,000 PURCHASING LIMIT. >> OKAY. SCRATCH THE FIRST MOTION. MAKE A MOTION THAT WE APPROVE CONSTABLE PRECINCT ONE PURCHASE FROM COLT COMBAT GUNWORKS IN EXCESS OF THE $50,000 CAP. YEAH. IS THAT CORRECT, RUSSELL? >> THAT WILL WORK. >> SECOND. >> MOTION AND SECOND, ANY DISCUSSION? ALL IN FAVOR, AYE. AYE. >> OPPOSED? [21. Discuss and take action on authorizing additional funds for fuel for the Constable of Precinct 2.] MOTION PASSES. ITEM 21, AUTHORIZE ADDITIONAL FUND FOR FUEL FOR CONSTABLE PRECINCT 2. >> I'M REQUEST ING ADDITIONAL THOUSAND DOLLARS FROM FUEL CONTINGENT FOR FUEL LINE ITEM. WHEN I PRINTED THIS, I HAD LIKE $68 LEFT. >> I MOVE THAT WE APPROVE ADDITIONAL FUNDS FOR FUEL FOR CONSTABLE OF PRECINCT TWO IN AMOUNT OF $1000 FROM FUEL CONTINGENT. >> SECOND. >> ALL IN FAVOR AYE. >> AYE. >> OPPOSED? MOTION PASSES. >> THANK YOU. >> THANK YOU, SIR. ITEM 10 IS CONSENT AGENDA. ITEM LIKE TO PULL NOW IS TIME OTHERWISE ENTERTAIN A MOTION. >> I MOVE THAT WE APPROVE CONSENT AGENDA ITEMS. >> SECOND. >> MOTION AND A SECOND, ANY MORE DISCUSSION? ALL IN FAVOR, AYE. >> AYE. >> OPPOSED? MOTION PASSES. [11. Discuss and take action online item transfers. ] ITEM 11, LINE ITEM TRANSFERS. >> THREE ITEM TRANSFERS NEEDING APPROVAL, HAPPY TO ANSWER QUESTIONS YOU MAY HAVE. >> I MOVE WE APPROVE THE LINE ITEM TRANSFERS. [00:30:01] >> SECOND. >> ALL IN FAVOR AYE. AYE. [12. Discuss and take action on bills and wire transfers. ] >> OPPOSED? MOTION PASSES. ITEM 12 DISCUSS ACTION ON BILL AND WIRE TRANSFERS. >> COUNTY CLERK, AND JP 2 INTERNET ACCOUNT $100 DEPOSITED IN ERROR AND JP3 BOND ACCOUNT $656 .50 IN ERROR. I NEED TO WIRE BACK TO THOSE ACCOUNTS IN REGARD TO BILLS. I DO HAVE EXCEPTIONS FOR NPO MEDICAL EXAMINER OFFICE $300, MILLER MORTUARY AND CREAMA TORY SERVICES, I THINK THEY SEND THEM TO TEXAS PANHANDLE FORENSIC LA LABORATORY. AND CIVIC PLUS NO PO, AM REQUESTING APPROVAL ON ADDITIONAL BILL FOR PUBLIC LOGISTICS, THOMAS LOGISTICS 148.68, TWO HEALTH EQUITY WAGES AND 390 AND 390 IN THE SECOND ONE ALSO AND ADDITIONAL ONE FOR PILOT FOR IT DEPARTMENT PENDING LINE ITEM TRANSFER, $356.07 WE WANT TO MAKE SURE TO BRING CURRENT. >> OKAY. MOTION TO APPROVE ALL BILLS AND WIRE TRANSFERS. >> SECOND. >> ANY MORE DISCUSSION? ALL IN FAVOR AYE. OPPOSED? MOTION PASSES. [13. Receive presentation from TCDRS.] >> THANK YOU, MA'AM. ITEM 13, RECEIVE PRESENTATION FROM TCDRS. >> GOOD MORNING, HAPPY TO BE HERE, AMY CAMPBELL WITH TEXAS COUNTY AND DISTRICT RETIREMENT SYSTEM, I'LL SPEND A FEW MINUTES REVIEWING YOUR RETIREMENT PLAN WITH TCDRS, TEXAS COUNTY DISTRICT RETIREMENT SYSTEM. FROM THE BEGINNING WE WERE SET UP FOR SUCCESS, ALMOST 60 YEARS OLD, THERE ARE COUPLE KEY FEATURES IMPORTANT TO NOTE, MANAGED BY NINE MEMBER BOARD OF TRUSTEES, CONFIRMED BY SENATE. THEY SERVE STAGGERED TERMS, IN ADDITION EACH BOARD MEMBER IS EITHER A MEMBER OR RETIREE OF THE SYSTEM, THEY ARE VERY FAMILIAR WITH IT. AVERAGE OPERATING COST 0.15% OF ASSETS AND WE RECEIVE NO FUNDING FROM THE STATE OF TEXAS, IN LEGIS LEGISLATIVE YEARS WE'RE IN THE CONVERSATION, WE FOLLOW STATE PENSION RULES AND LAWS WE DO NOT RECEIVE FUNDING, WE'RE NOT A BUDGET LINE ITEM WITH THE STATE. WE ARE FUNDED THROUGH INVEST MENT RETURN AND MEMBERS AND I'LL TALK ABOUT THAT IN JUST A MOMENT. WE HAVE OVER 900 PARTICIPATING EMPLOYERS AND ALL COUNTIES IN STATE OF TEXAS AND REST ARE POLITICAL SUBDIVISION OR DISTRICTS LIKE APPRAISAL DISTRICT, HOSPITAL DISTRICT, DRAINAGE DISTRICT, WATER DISTRICTS. WE HAVE 400,000 ACTIVE MEMBER AND RETIREES UNDER THE UMBRELLA OF TCDRS, 91% FUNDED AS SYSTEM AND WITH RESERVE NEARLY 100% FUNDED, PUTTING US IN TOP 20% OF TOP PENSION PLANS NATIONALLY. END OF 2025, WE HAD OVER 56 BILLION OF ASSETS UNDER MANAGEMENT. TEXAS BENEFITS STATE AS A WHOLE IN 2025 ALONE, TCDRS PAID 2.6 BILLION TO RETIREES ON BEHALF OF TCDRS EMPLOYERS, THAT HELPED TO FUEL THE ECONOMIC ACTIVITY IN TEXAS AND IN MIDLAND COUNTY ALONE, WE PAID OVER $15.5 MILLION. THERE ARE THREE UNIQUE FEATURES THAT REALLY HELP US BECOME SUCCESSFUL FROM THE VERY BEGINNING. NUMBER ONE, WE'RE SAVINGS BASED BENEFIT, DIFFERENT FROM ERS, OR DIFFERENT FROM ETCH TOOERS RETIREMENT. YOUR EMPLOYEES ARE SAVING FOR THEIR RETIREMENT OVER COURSE OF THEIR CAREER AND AS A COUNTY YOU ARE SAVING FOR THAT RETIREMENT OVER THE COURSE OF THEIR CAREER. THEY PUT IN TIME AND BECOME ELIGIBLE AND CHOOSE TO RETIRE, THAT RETIREMENT HAS BEEN SAVED FOR, IT IS TIME TO PAY IT OUT. NEXT IS RESPONSIBLE FUNDING, EACH PLAN IS VALUED ON AN ANNUAL BASIS BY OUR ACTUARIES, YOU'RE FUNDING YOUR EMPLOYEES AND YOUR EMPLOYEES ONLY AND BY STATE [00:35:08] STATUTE, YOU HAVE TO PAY REQUIRED RATE, PERCENT OF PAYROLL THAT FUND CURRENT EMPLOYEES FUTURE BENEFITS AND MOST UNIQUE FEATURE IS FLEXIBILITY AND LOCAL CONTROL. COMMISSIONERS COURT, YOU GET TO DETERMINE WHAT BENEFITS SERVE YOUR EMPLOYEES AND WHAT COSTS FIT YOUR BUDGET. YOUR EMPLOYEES ARE SAVING 7% OF THEIR OR PAY ON EVERY PAYCHECK, IT IS THROUGH PAYROLL DEDUCTION AND THEIR CONTRIBUTIONS ARE SENT TO TCDRS AND DEPOSITED INTO AN INDIVIDUAL ACCOUNT, THAT MONEY GROWS OVER THE COURSE OF THEIRER KROO. SAME TIME, YOU ALL ARE FUNDING 200% MATCH OR $2 TO EVERY DOLLAR IN THEIR ACCOUNT BENEFIT AT THE TIME OF RETIREMENT. THE REALLY IMPORTANT PART IS IT IS AT TIME OF RETIREMENT. YOUR EMPLOYEES DON'T GET MATCHING DOLLARS UNLESS THEY WORK AND BECOME ELIGIBLE AND THEY TAKE THAT MONTHLY BENEFIT. RIGHT NOW YOUR PLAN OF BENEFITS FOR YOUR EMPLOYEES ARE 7% EMPLOYEE DEPOSIT RATE, PARAMETER OF THE PLAN ARE FOUR, FIVE, SIX OR SEVEN PERCENT SO YOU ALL AUTHORIZED YOUR EMPLOYEES TO SAVE MOST THEY CAN ARE IF FUTURE RETIREMENT. YOUR EMPLOYER MATCHES 200% AT TIME OF RETIREMENT, PROGRAMMER ITS ARE UP TO 250%, YOU CAN GO UP AND DOWN IN INCREMENTS OF 5%. YOUR VESTING IS EIGHT YEARS OF SERVICE, AFTER EIGHT YEARS YOUR EMPLOYEES EARNED RIGHT TO RETIRE SOME DAY, DOES NOT MEAN AFTER EIGHT YEARS THEY CAN SEPARATE, WALK AWAY AND TAKE THAT MONEY AND EMPLOYER MONEY. THAT PLOYER MONEY STAYS WITH THE COUNTY UNLESS THAT EMPLOYER RETIRES. YOU HAVE RULE OF 75, WHICH MEANS AGE ANDER YOOS OF SERVICE EQUAL 75 THEN ELIGIBLE TO RETIRE OR 20 YEARS AT ANY AGE AND ELIGIBLE TO RETIRE. ON MIDLAND COUNTY PARTICIPATES IN OUR GROUP TERM LIFE PROGRAM FOR ACTIVE EMPLOYEES AND RETIREES 100% FUNDED BY THE COUNTY. IN THE CASE OF A DEATH WHILE SOMEONE ACTIVELY WORKING THEIR BENEFICIARIES GET PAID ONE TIMES THEIR ANNUAL SALARY AND FOR RETIREES A $5000 BENEFIT AT TIME OF DEATH. ANY QUESTION ON THOSE BASIC PLAN OPTIONS? OKAY. I JUST TALKED ABOUT GTL. NOW LET'S TALK ABOUT COST OF LIVING ADJUSTMENT. COST OF LIVING ADJUSTMENT INURE ON SYSTEM ARE NOT AUTOMATIC, COLA IS A RETIREE ONLY BENEFIT THAT GIVES YOUR RETIREES A BOOST IN THEIR BENEFIT THAT HELPS TO RESTORE THE LOSS OF PURCHASING POWER FROM INFLATION. IF THE COURT WOULD LIKE TO LOOK INTO COLA, WE'RE HAPPY TO HELP. ONE THING TO REMEMBER IS THAT THERE ARE TWO TYPES, FLAT RATE COLA, FLAT RATE COLA THAT ARE AVAILABLE ARE ONE, TWO AND THREE PERCENT, THAT BOOSTS RETIREE'S INCOME BY THAT LEVEL PERCENTAGE OR CPI BASED SOLA, THAT LOOKS AT EACH RETIREE, THE YEAR THEY HAVE BEEN RETIRED, THE INFLATION THAT HAS BEEN THERE FOR EACH OF THOSE YEARS AND HELPS TO CATCH THEM UP FOR LOSS OF PURCHASING POWER. SO THOSE ARE THE BENEFITS THAT YOU PROVIDE AND THAT ARE AVAILABLE TO YOU. HOW DO YOU FUND THOSE BENEFIT SAYS? LIKE I SAID, WE DO NOT RECEIVE FUNDING FROM THE STATE OF TEXAS, OUR BENEFITS ARE FUNDED BY INVESTMENTS EARN GSZ PRIMARILY, THIS GRAPHIC SHOWS THAT 74 CENTS OF EACH BENEFIT DOLLAR PAID OUT LAST YEAR WERE FUNDED BY INVESTMENT EARNINGS AND 15 CENTSES FROM EMPLOYER CONTRIBUTIONS, FUNDING THAT MATCH AND THEN 11 CENTS FROM YOUR EMPLOYEE'S OWN POCKET, THAT 7% OF PAY. HOW DO WE ACCOMPLISH THAT WITH OUR INVESTMENTS? WE HAVE D DIVERSIFIED PORTFOLIO WITHIN ASSET CLASSES AND VERY ROBUST WEBSITE THAT TALKS ABOUT THIS, IF YOU ARE INTERESTED, YOU CAN CLICK EACH ONE OF THESE AND IT TELLS YOU ABOUT OTHER MS, WHAT WE'RE INVESTED IN AND RETURNS ON QUARTERLY, YEARLY AND HISTORICAL RATE. WHAT IS IMPORTANT IS THAT MEMBERS OR EMPLOYEES ARE WORKING ON AVERAGE 16 TO 20 YEARS AND THEN RETIRED 20 PLUS YEAR SAYS, [00:40:01] OUR INVEST MEANTIME HORIZON IS REALLY 30 OR 40 YEARS, WE WANT TO LOOK LONG-TERM. OUR 30 YEAR RETURN IS 7.7%, OUR ASSUMPTION IS 77.5%, WE ARE A GUILTY ABOVE THAT. WE HAVE OUTPACED OUR BENCHMARK IN EACH TIME PERIOD AND THIS IS ANNUALIZED AND OUTPACING EVERY YEAR YEAR AFTER YEAR AND THAT IS HUGE OVERTIME. THIS CHART SHOWS OUR ANNUAL RETURN FOR LAST 20 YEARS, LOOKS LIKE AN EKG CHART, IF YOU GO WITH THE NODE ONNUREIOCHEST AND TRACKS YOUR HEARTBEAT. THIS SHOWS RETURN YEAR TO YEAR, GRAY BAND IS RISK TOLERANCE, WE WANT MAXIMUM RETURN WITH LEAST AMOUNT OF RISK AND THIS CHART SHOWS YOU THAT IN MOST YEARS WE ACHIEVED EXACTLY WHAT WE ACCOMPLISHED, OUR RETURNS ARE LANDING WITHIN THAT RISK T TOLERANCE WITH EXCEPTION OF 2008 WHICH WE STILL TALK ABOUT, THE GREAT RECESSION AND THE SUBSEQUENT RECOVERY THAT NEXT YEAR. LAST YEAR ACTUALLY OUR RETURN WAS 12.6%. SO HOW DO OUR ACTUARIES DETERMINE THAT RATE OR PERCENT OF PAYROLL YOU HAVE TO PAY EVERY YEAR? THEY TAKE A SNAPSHOT EVERY DECEMBER 31, WE STUDY YOUR WORKFORCE AND ESTIMATE FUTURE BENEFITS THAT YOU ARE GOING TO PAY AND WE VALUE THOSE BENEFITS IN TODAY'S DOLLARS, COMPARE ASSETS WITH PLAN LIABILITIES AND PLAN LIABILITIES ARE FUTURE BENEFITS THAT YOU ARE GOING TO PAY AND WE DETERMINE THAT COST THAT IS GOING TO FUND CURRENT EMPLOYEES FUTURE BENEFIT IN A RESPONSIBLE WAY. WE DON'T WANT YOU TO PAY MORE OR LESS, WE DON'T WANT ANY SURPRISES. LOOK FORWARD TO 2027, YOUR EMPLOYEE RATE OR THAT PERCENT OF PAYROLL TO FUND YOUR BENEFITS THE 7% EMPLOYEE DEPOSIT RATE, THE 200% AND THE MATCH AND 20 YEARS ANY AGE, YOUR RATE IS 10.62%. HOWEVER, THIS COURT HAS ELECTED TO PAY RATE HIGHER THAN THAT 10.62% AND ELECTED IS 13.5. THAT SIMPLY FUNDS YOUR BENEFITS FASTER THAN CLOSED 20-YEAR AMORTIZATION PERIOD THAT TCDRS HAS. IT WILL PREFUND BENEFIT INCREASES YOU MIGHT WANT TO CONSIDER IN THE FUTURE. SO THIS IS THE RESULT OF VALUATION AT END OF 2025. YOU'RE CURRENTLY PAYING 11.25% OF PAYROLL IN 2026. OUR INVESTMENT YOURRETURNS WERE ABOVE 7.5 AT 12.6%, OUR BOARD OF TRUSTEES PASSED THROUGH EXTRA EARNINGS INTO OUR EMPLOYER ACCOUNTSES. YOU CAN SEE, THIS WILL SHOW SHOW ON THE TV. YOU CAN SEE THAT HAD RESULTING OF MINUS.19%, A POSITIVE PLAN EXPERIENCE IT REDUCED YOUR RATE. IN ADDITION THAT LAELECTED RATE 13.5 HAD ANOTHER POSITIVE PLAN EXPERIENCE THAT REDUCE RATE BY .22% AND DEMOGRAPHIC AND OTHER CHANGES, THAT HAPPENS AT THE LOCAL LEVEL. WHAT HAPPENED LOCALLY THAT CAUSED THAT RATE TO REDUSZ AND I ASKED ACTUARIES AND YOUR SALARIES INCREASE A LITTLE MORE THAN WE EXPECTED LAST YEAR AND SO THAT HAD A RATE REDUCING EFFECT. WHEN SALARIES INCREASE THAT 7% OF PAYROLL AND THAT 11 OR 13.5 MORE MONEY COMES INTO OUR OFFICE THAN WE THOUGHT OR ASSUMED WAS GOING TO. BECAUSE WE GOT MORE THAN WE ASSUMED THAT REDUCED YOUR RATE A LITTLE FOR THE NEXT YEAR AND THEN AS A SYSTEM WE HAD AN INVESTIGATION STUDY WHICH TWO OF OUR OUTSIDE ACTUARIES AND ANOTHER OUTSIDE ACTUARY LOOK AT ACTUAL ASSUMPTIONS AND WHAT IS HAPPENING AND THEY COMPARE THOSE AND THEN WE MADE A LITTLE ADJUSTMENT IN MALE MORTALITY THAT CAUSED RATES TO INCREASE A BIT, THAT WAS A NEGATIVE PLAN EXPERIENCE. FOR RESULTING 2027 RATE OF 10.62%. END OF 2025, YOUR PLAN IS 90.4% FUNDED WHICH PUTS YOU IN A GREAT POSITION. 90% FUNDED IS EXCELLENT WHEN RATINGS AGENCIES LOOK AT YOUR PLAN LIKE MOODY'S FITCH, S&P, ANYTHING OVER 80% IS FUNDED AND [00:45:10] THIS IS YOU AS MIDLAND COUNTY ONLY WITHOUT SHARING COST WITH ANY OTHER COUNTY OR DISTRICT. SO WAYS TO KEEP YOUR RATE STABLE, MAINTAIN YOUR BENEFITS, CREATE HIGHER ELECTED RATE, WHICH IS WHAT YOU HAVE DONE. IF YOU DECIDE TO CREASE BENEFITS ANY WAY OR PASS COLA, RETIREE BENEFIT, KNOW THE COST AND IF YOU HAVE EXTRA DOLLARS IN YOUR BUDGET, SUBMIT LUMP SUM WITH THAT, TO HELP OFFSET THAT LIABILITY BECAUSE ANY RETIREE BENEFITS ARE NOT PREFUNDED SO THAT IS UNFUNDED AMOUNT SO IF YOU HAVE EXTRA MONEY, YOU CAN LOOK AT THAT AND PAY THOSE. YOU DON'T HAVE TO, IT IS A GOOD TO KNOW HOW MUCH IT WILL COST AND WHETHER YOU CAN DO THAT. SO WHAT IS NEXT? WE ASK THAT YOU REVIEW YOUR PLAN, I'M HERE TO ANSWER QUESTIONS, ANY DISCUSSION, PLAN CUSTOMIZER AVAILABLE TO RUN SCENARIOS. THAT'S IT. I AM HAPPY, I BLEW RIGHT THROUGH THAT, IF YOU HAVE QUESTIONS, HAPPY TO ANSWER THEM. >> MY QUESTION WILL END UP BEING WITH TREASURER ON WHAT IT C COSTS. WE'LL ASK HER TO FIGURE THAT OUT AND COME BACK LATER BEFORE BUDGET. >> OKAY. OKAY. >> IN THE TWO TO ONE MATCH HOW DOES THAT HOW MANY COUNTIES DO YOU GUYS DEAL WITH IS THIS >> 254 COUNTIES. >> DEAL WITH EVERY ONE OF THEM. >> MOTLEY COUNTY CAME IN. >> HOW MANY ARE AT TWO TO ONE? >> I DON'T HAVE THAT TO ANSWER YOU RIGHT UP FRONT, THE MOST COMMON BENEFITS AT TS TCDRS, 7% DEPOSIT RATE, 2.MATCH, RULE OF 75 AND 30 YEARS AT NEH. I DID HAVE A PACKET FOR YOU, THAT I PASSED OUT AND IN THAT PACKET, IT WAS MANILA FOLDER, I DID INCLUDE HISTORY OR COMPARISON OF ALL COUNTIES AND DISTRICTS IN THE ADJACENT COUNTY TO GIVE YOU IDEA OF BENEFITS IN YOUR AREA. I'M HAPPY TO GET THE NUMBER OF COUNTIES THAT HAVE 200% MATCH. IF YOU LOOK AT THE HISTORY, ANDREWS COUNTY EMPLOYERS AND THEIR BENEFITS AND SHOWS ODESSA, MAR MARTIN -- MARTIN COUNTY AND YOU ALL, RANKIN AND REAGAN AND UPTON COUNTY, SHOWS WHAT THEIR BENEFIT SAYS ARE. MANY ARE AT 200, SOME AT 250. A COUPLE ARE A LITTLE LOWER. >> AT ONE TIME, MIDLAND -- PAID HIGHER BENEFIT. BACK -- TWO OR THREE COUNTY JUDGES AGO WHEN ONE COME IN AND WHACKED IT AND WE'VE BEEN SLOWLY BUILDING BACK UP. >> EARLY '90S, THIS HAPPENED RIGHT BEFORE I GOT HERE. I BELIEVE IT WAS 250. 250 AND WENT DOWN TO 175, 150 AND THEN SLOWLY WORKING OUR WAY BACK UP. >> WE'RE AT TWO RIGHT NOW? >> TWO RIGHT NOW, IN 1984, MATCH FROM 160 TO 250 AND THEN IN 1996 IT WENT DOWN TO 175 AND UP TO 180 AND THEN IN 2018 UP TO 200. THOSE ARE THE MATCHING, HISTORY OF THE MATCH. >> OKAY. >> YOU ARE CORRECT FOR PERIOD OF TIME IT WAS HIGHER. >> OKAY. MANY COUNTY AND DISTRICT SAY LOOK AT THIS FOR SURE TO HELP RETAIN TALENT AND I AGREE WITH THAT BECAUSE WE HAVEN'T DONE WELL WITH ALL EMPLOYEES AND I THINK THIS IS SOMETHING ELSE, THE ONES THAT COME IN AND WITH PAY RAISE AND THIS HOPEFULLY THEY STAY. OKAY. >> QUESTIONS? >> DISCUSSION QUESTIONS? ALL RIGHT. THANK YOU, MA'AM. THANK YOU, APPRECIATE IT. [14. Discuss TCDRS plan and options for FY2027. ] ACTION ITEM, MOVE TO 14. DISCUSS TCDRS PLAN AND OPTIONS FOR F FISCAL YEAR 2027. SARA, WILL THAT BE YOU OR US? TEC TCDRS, AMY IS HERE TO ANSWER [00:50:02] QUESTIONS OR TALK ABOUT COLA, ANYTHING YOU WANT TO CONSIDER IF YOU WANT TO HOLD OFF AND -- >> WHAT WOULD IT COST US TO GO TO 2.5 ON RETIREMENT? >> I DON'T HAVE THE NUMBER -- >> YOU CAN GET IT. >> IT PUT US OVER CURRENT ELECTED RATE OF 13.5, WHEN YOU INCREASE RATE, YOU HAVE OPTION TO GO CURRENT FORWARD OR TO INCREASE PAST DEPOSITS, AS WELL, IF WE INCLUDE PAST DEPOSIT THAT PUTS US WAY OVER, IF WE DO JUST CURRENT MOVING FORWARD IT KEPT US UNDER OUR CURRENT ELECTED RATE. I REMEMBER THAT. >> CAN YOU EXPLAIN WHAT THAT MEANS CURRENT AND MOVING FORWARD VERSUS THE OTHER ONE? >> MAYBE AMY CAN EXPLAIN IT BETTER. THERE IS OPTIONS OF PAST DEPOSITS BEING ABLE TO BE BROUGHT TO THAT MATCH? >> PEOPLE THAT ARE RETIRED OR -- >> NOT PEOPLE WHO ARE RETIRED, DO YOU WANT TO EXPLAIN SOME >> YOU CAN'T TAKE AWAY ANY BENEFIT YOU ALREADY PROMISED. WHEN YOU DO FUTURE ONLY, IT IS FROM DATE AND OUR PLAN CALENDAR YEAR, IF YOU INCREASE MATCH, IT GO INTO EFFECT ON JANUARY 1 AND ALL EMPLOYEES WHO ARE WORKING OR HAVE ACTIVE ACCOUNT MATCH 200% UP TO JANUARY 1 OF 2027 AND THEY WOULD BE MATCHED AT THAT INCREASE. IF YOU DO RETROACTIVELY, EVERYONE ACTIVELY WORKING AND CHANGE ANY MATCH LOWER THAN THE 2 TO WHATEVER YOU CHOOSE, IF YOU GO TO 220, LOOK BACK AT EVERYONE BELOW 220 AND CATCH THEM UP TO THAT 220, IT WOULD GO BACK IN TIME. IF YOU HAVE ANYONE AT 250, IT WOULD NOT CHANGE 250 DOWN, IT WOULD ONLY BRING PEOPLE UP. >> WE HAVE SOMEONE THAT STARTED IN 2004, IT WAS 1.75%, THAT WOULD MEAN WE WOULD MATCH 75% MORE FOR THAT TIME TO NOW AND THEN MOVING FORWARD, IF WE'RE DOING THE 250? >> CORRECT. EXACTLY. IT WOULD BE AS IF THEY HAVE ALWAYS HAD THE HIGHER MATCH. >> WHEN WE DID THE 200, WE DID PAST AND FUTURE. SO WE'VE BROUGHT EVERYBODY UP. >> DO YOU REMEMBER WHAT THAT TOTAL MIGHT HAVE BEEN? >> I DON'T. DO YOU REMEMBER WHEN WE WENT TO 200? >> WAS IT ABOUT 5 MILLION. >> WE DID NOT PLAY ANYTHING INTO THE PLAN. I KNOW A DIFFERENCE OF AROUND 5 MILLION BUT WE DID NOT PAY ADDITIONAL IN THE PLAN INCREASE IN FUNDING. >> REALLY? BEI OKAY. >> RIGHT NOW SOMEONE ELSE REACHED OUT ABOUT THIS, IF WE WERE TO INKREESZ TO 215, WE HAD ENOUGH MONEY BECAUSE WE HAD BEEN GOING OVER OUR BASE AMOUNT WE WERE GOING TO GIVE. SO WOOY HAVE ENOUGH MONEY TO INCREASE THAT AMOUNT WOULD YOU TELL US HAVING TO PUT A LUMP SUM IN. RIGHT? >> YES, IF WE WANTED TO DO 215, IT BUMPS OUR RATE, I THINK YOU HAVE IT RIGHT HERE. THAT INCLUDED THE00 OOR YEAH, IF WE GO 215 PAST AND FUTURE, IT DOES NOT BUMP OUR FUNDING RATE HIGH ENOUGH TO GO ABOVE 13.5 THAT WE ELECT TO PAY. >> OKAY. ANY MORE DISCUSSION? QUESTIONS? OKAY. THANK YOU, GUYS, APPRECIATE IT. NOT AN ACTION ITEM, MOVE ON TO ITEM -- >> I BELIEVE IT IS AN ACTION ITEM IF YOU WANT TO TAKE ACTION ON IT. >> OH, JUST DISCUSS? MY APOLOGY. [15. Conduct public hearing on the County Clerk’s Records Archive Plan pursuant to Local Government Code, Section 118.025. ] >> NO PROBLEM. ITEM 15 CONDUCT PUBLIC HEARING ON COUNTY CLERK RECORD ARCHIVE PLAN PURSUANT TO LOCAL GOVERNMENT CODE SECTION 118025. IS THAT YOU? >> OH, THAT IS -- OKAY, ALL RIGHT. ANYBODY HERE TO SPEAK ON THAT? ITEM 15, CONDUCT PUBLIC HEARING ON COUNTY CLERK RECORD ARCHIVE PLAN SECTION 118.025, ANYONE [16. Discuss and take action on the County Clerk’s Records Archive Plan pursuant to Local Government Code, Section 118.025. ] LIKE TO SPEAK ON IT? NOW IS THE TIME. IF NOT, MOVE TO ITEM 16, DISCUSS TAKE ACTION ON COUNTY CLERK RECORD ARCHIVE PLAN PURSUANT TO LOCAL GOVERNMENT PLAN SECTION 118.025. >> YES, GOOD MORNING. >> GOOD MORNING. [00:55:01] >> EVERY YEAR I PRESENT THIS SO I CAN CHARGE THE $10 RECORD ARCHIVE FEE AND I DON'T KNOW IF YOU HAVE QUESTIONS, IT IS IN YOUR BACKUP. >> I MOVE WE APPROVE COUNTY CLERK RECORD ARCHIVE PLAN PURSUANT TO LOCAL GOVERNMENT CODE SECTION 118.025. >> SECOND. >> ANY MORE DISCUSSION? MOTION AND SECOND, ALL IN FAVOR, AYE. OPPOSED? MOTION PASSES. ITEM 17, ACTION SELECTING SALARY GR GRIEVANCE COMMITTEE BE MS. >> OKAY, LAST COURT YOU GUYS ALLOWED ME TO CREATE A RANDOMIZED LIST I PRESENTED TO YOU IN THE BACKUP, COURT NEED TO DETERMINE IF TO MAKE THE COMMITTEE ALL PUBLIC MEMBERS OR ELECT PUBLIC AND ELECTED OFFICIALS. >> WHAT ELECTED OFFICIALS? >> IT WOULD BE THE SHERIFF, THE COUNTY CLERK, THE TREASURER. I'M SORRY, STATUTE IS BACK THERE, IT SAYS ON THERE. I KNOW THE SHERIFF, THE COUNTY CLERK, I THINK IT IS THE COUNTY ATTORNEY, YES? >> YEAH. >> NO? OKAY. TREASURER, I BELIEVE. I'M SORRY, IT SAYS SHERIFF, COUNTY TAX BUSINESS ASSESSOR, COUNTY TREASURER, DISTRICT CLERK, COUNTY ATTORNEY OR CRIMINAL DISTRICT ATTORNEY AND THE NUMBER OF PUBLIC MEMBERS NECESSARY TO PROVIDE THOSE MEMBERS. >> THE PROBLEM IS IF WE DO PUBLIC, NONE OF THEM SHOWED UP LAST TIME AND OFFICIALS DESERVE TO HAVE A HEARING. >> YOU GOT TO HAVE HOW MANY, NINE TO HAVE A HEARING? >> YOU HAVE TO HAVE AT LEAST SIX SHOW UP TO HAVE A HEARING, IF NINE SHOW UP AND ALL VOTE FOR A RAISE THEN THE COURT HAS TO GRANT IT, HAVE TO HAVE AT LEAST SIX. >> ALL RIGHT. >> 128 AND YOU DON'T THINK SIX WILL SHOW UP FROM 128? >> NO. >> NORMALLY WE JUST CALL 18. IF YOU CALL MORE PEOPLE WHICH WE HAVE IN THE PAST, WE HAVE CALLED ALL 128, YOU GET MORE SHOW UP. >> HOW MANY DID WE CALL LAST TIME? >> 18. >> JUST DID 18? >> YES, SIR. >> I WOULD FEEL MORE COMFORTABLE IF WE DID THE MINIMUM AND THEN CALLED EVERYONE ELSE, AS WELL, AFTER. WE HAVE TO SAY THEIR NAMES, RIGHT? >> NO, YOU DON'T HAVE TO SAY THEIR NAMES, I PRINTED THE LIST. FIRST NINE TO BE MEMBER AND NEXT EVER HOW MANY TO BE ALTERNATES. >> IF WE DO ELECTED OFFICIALS, THEY WILL SHOW UP. >> IS ONE OF THE ELECTED OFFICIALS ON THE COMMITTEE ONE TIME COURT CHOSE THAT OPTION, I THINK I PROBABLY SPEAK FOR ALL OF US, RATHER YOU GO WITH PUBLIC MEMBERS. >> I DON'T THINK ELECTED WANT -- MY SEVEN YEAR BEING HERE, THEY DON'T WANT ANY PART OF IT. >> YEAH. >> PUTS THEM IN AWKWARD POSITION. >> MARY HELEN IS NODDING YES SHE WANTS TO BE ON IT. [LAUGHTER] >> CHOOSE HER AS A MEMBER OF THE PUBLIC. >> CAN WE CHOOSE PEOPLE LIKE THAT? >> NO. >> IN THAT CASE, RUSSELL AND -- I'LL MAKE A MOTION TO SET SATRY AGREEMENT COMMITTEE WITH FIRST NINE MEMBERS AS COMMITTEE MEMBERS AND NEXT 119 AS THE ALTE ALTERNATES. >> MAKE MOTION TO GO WITH ALL PUBLIC MEMBERS? >> I MAKE THE MOTION TO SET SALARY AGREEMENT COMMITTEE ALL PUBLIC MEMBERS. >> SECOND. >> ALL IN FAVOR, AYE. >> AYE. >> OSHPPOSED? >> ABSTAIN. >> OKAY. >> NOW MAKE MOTION TO MAKE FIRST NINE PEOPLE OF THIS LIST THE COMMITTEE MEMBERS AND THE NEXT 119 THE ALTERNATES. >> OKAY. WITH THAT MOTION, ALLISON, DO ALL OF THEM GET NOTIFIED? >> YES, MA'AM. >> IF THEY ALL SHOW UP, HAVE WE MADE A BUNCH OF PEOPLE, DO THEY ALL SERVE OR WE PICK NINE AND SEND REST HOME? >> YES, SIR, FIRST NINE THAT SHOW UP GET -- WELL, THE FIRST NINE MEMBERS THOSE ARE ONES WE WANT, IF NOT ALL OF THOSE NINE [01:00:01] SHOW UP, WE TAKE THE NEXT FEW BE MS TO MAKE THE AMOUNT THE COMMITTEE MAXIMUM, RIGHT? >> RIGHT, WHICH IS NINE. >> OKAY, NINE. >> MINIMUM SIX MAKE THEM NINE. >> I DON'T THINK THERE IS ANY CHANCE THEY WILL ALL SHOW UP, JUDGE. >> I DON'T EITHER, IF YOU HAD 40 SHOW UP, 50 OF THEM, OKAY. WE HAVE MOTION. >> SECOND. >> ANY MORE DISCUSSION? ALL IN FAVOR AYE. [18. Discuss and take action designating an officer to calculate the No-New-Revenue Rate, Voter-Approved Rate, and enter in database. ] OPPOSED? MOTION PASSES. THANK YOU. ITEM 18, DISCUSS ACTION DESI DESIGNATING OFFICER TO CALCULATE NO NEW REVENUE RATE AND ENTER IN DATABASIS AND GUESS WHO GOT SELECTED FOR THAT? I'M SORRY. RUSSELL, WE NEED TO SELECT FOR THAT. >> I'M EXCITED TO DO THAT. >> GOOD. >> IF THERE IS -- >> MAKE A MOTION TO DESIGNATE THE TAX ASSESSOR COLLECTOR MARY HELEN BOWERS TO CALCULATE THE R RATE AND ENTER INTO THE DATABASE. >> SECOND. >> SECOND. >> ALL IN FAVOR AYE. OPPOSED? MOTION PASSES. YOU WILL PROBABLY GET A RAISE [19. Discuss and take action on the Total Loss Offer from the Texas Association of Counties for Unit # 15557.] FOR THAT. I'M SORRY. ITEM 19 DISCUSS ACTION ON TOTAL OFFER FROM TEXAS ASSOCIATION OF COUNTY FOR UNIT 15557. >> GOOD MORNING. THIS IS LETTER FROM TAG THAT REQUIRE JUDGE SENATOR JOHNSON SIGNATURE TO APPROVE OFFER LETTER BECAUSE VEHICLE TOTALED. >> VEHICLE WE APPROVED TO -- >> THAT WAS THE ONE THAT WENT THROUGH THE INTERSECTION AND TOTALED. >> OKAY. >> WHICH ONE IS THIS? IS THIS -- WHICH VEHICLE IS THIS? AN ACCIDENT? >> THE DAY OF THE SHOOTING TRAVELING THROUGH THE INTERSECTION. >> THE ONE THAT GOT SHOT UP? >> NO, SIR, IT HIT ANOTHER VEHICLE. >> OKAY. THIS REQUIRES JUDGE SENATOR JOHNSON'S SIGNATURE. >> MAKE A MOTION TO APPROVE TOTAL LOSS OFFERED FROM TEXAS ASSOCIATION OF COUNTY FOR UNIT LETTER. >> SECOND. >> ALL IN FAVOR, AYE. OPPOSED? MOTION PASSES. >> THANK YOU. [26. Receive presentation from Sewell Fleet. ] >> ITEM 26 RECEIVE PRESENTATION FROM SUEWELL FLEET. >> GOOD MORNING, JUDGE, COMMISSIONERS. I'M SIMON REID FLEET SUCCESS MANAGER WITH SEWELL FLEET MANAGEMENT, I'M EXCITED TO BE HERE THIS MORNING TO WALK THROUGH THE RESULT OF THE PROGRAM FOR THE FIRST THREE QUARTERS OF THE YEAR, TALK ABOUT WHAT HAS GONE WELL, THINGS THAT COULD HAVE GONE BETTER AND DISCUSS WHAT WE SEE AS AN OPPORTUNITY FOR 2027. WE'LL GET INTO IT. TRY TO KEEP IT BRIEF AND SHORT. AGAIN, REVIEW WHAT WE'VE DONE, TALK ABOUT FINANCES, LITTLE BIT WHAT WE SEE GOING FORWARD. RIGHT OFF BAT REINTRODUCE OUR TEAM TO EVERYBODY. YOU'LL NOTICE EMILY IS NEW BASED FROM JANUARY. WE'VE HAD SEVERAL CONVERSATIONS WITH DENNIS, COURTNEY HAD DONE A GREAT JOB, SHE WAS ON LOAN TO US. WE RECOGNIZE THAT POSITION PROVIDED GREAT VALUE TO BOTH THE COUNTY AS WELL AS SEWELL FLEET MANAGEMENT, WE MADE THAT A DAILY POSITION. SHE IS THERE EVERY DAY OF THE WEEK AND WORKING TO MAKE SURE VEHICLES COME IN AND ARE PROPERLY ROUTED AND SORTED THROUGH AND WORKING WITHEN DIDDIS TO REVIEW CHARGES AND BILLS AND MAKE SURE WE HIT WHERE WE'RE SUPPOSED TO BE. LET'S TALK ABOUT SOME OF OUR PROCESS OF KNOW TRATRANSITIONS FROM MAINTENANCE PERSPECTIVE TO FLEET MANAGEMENT PROGRAM. ONE THING WE'VE DONE THAT WE'RE SEEING GREAT VALUE IN, REDUCING THE COST TO MANAGE THE FLEET. FROM PURE MAINTENANCE PERSPECTIVE, THAT IS INCLUSIVE OF OUR MANAGEMENT PROGRAM FEE. ONE OF THE THINGS WE'RE STRUGGLING WITH OR HAVE STRUGGLED WITH YEAR TO DATE IS MANAGING THAT INTERNAL SHOCK. THAT IS ONE AREA FROM FLEET MAINTENANCE PERSPECTIVE, LET ME STEP BACK FOR A SECOND. WHEN WE LOOK AT FLEET MANAGEMENT, WE'RE THINKING ABOUT ENTIRE COST TO OWN AND OPERATE THAT VEHICLE FROM TIME THAT VEHICLE IS PURCHASED UNTIL TIME WE GET RID OF THAT VEHICLE. EVERYTHING COMBINES INTO THAT. THE IDEA BEHIND THAT IS TO MAKE SURE WE'RE MINIMIZING EVERY STEP ALONG THE WAY. [01:05:04] ACQUISITION COST, THE MAINTENANCE COST, FUEL COST, AS WELL AS MAXIMIZING WHAT WE GET WHEN WE SELL THAT VEHICLE AT THE END TO REDUCE TOTAL COST OF OWNERSHIP. THINK FROM FLEET MAINTENANCE PERSPECTIVE, WHICH IS WHAT WE'VE BEEN WORKING THROUGH IN THE PAST, THE IDEA THERE IS TO MAKE SURE WE'RE KEEPING VEHICLES ON THE ROAD AND THINKING ABOUT EXPENSE FROM MAINTENANCE PERSPECTIVE. SO WHEN WE DO IT THAT WAY, WE'RE THINKING ABOUT MAINTENANCE, RIGHT? WE MAKE DECISIONS AS WE GET AND WE'LL TALK IN A MOMENT, DECISION TO REPLACE $10,000 ENGINE BECAUSE IT IS CHEAPER THAN BUYING THE VEHICLE. BUT THAT IS A LARGE EXPENSE ON A VEHICLE AND NOW WE'RE TIED INTO THAT VEHICLE AND WILL HOLD IT FOR LONGER. NOW WE HAVE CHANCE FOR SOMETHING ELSE TO GO WRONG THAT IS AULSZ AN EXPENSIVE PIECE, DOWN TIME, LOTS OF FACTORS GO INTO THAT. ONE THING WE'RE WORKING TOWARD IS YOU HAVE MOOING TOWARD FLEET MANAGEMENT PROGRAM. WE'RE LOOKING BIGGER PICTURE. REALLY TRYING TO DRIVE REAL VALUE BACK INTO THE COMMUNITY AND TO THE COUNTY. SO THAT INTERNAL SHOP AS WEA'VE GONE THROUGH THE YEAR MANAGED TO MOVE AS MANY PREVENTATIVE MAINTENANCE SERVICES AS POSSIBLE INTO TAX BASE THAT GIVES US VALUE. NUMBER ONE, DRIVERS ABLE TO GET VEHICLES MAINTAINED MORE EFFICIENTLY, MORE LIKELY TO GO GET THAT VEHICLE OIL CHANGE AT TAKE FIVE NOT FAR FROM THE OFFICE OR HOUSE VERSUS HAVING TO DRIVE TO THE BARN, MAINTENANCE GETS DONE MORE FREQUENTLY. THAT HAS REDUCED STRESS AND LOAD ON INTERNAL SHOP AND TECHNICIANS OUT THERE. IN A PERFECT WORLD, WAY WE WOULD LIKE IT TO WORK AND I THINK DENNIS WOULD AGREE IS LIKE THAT TO ALLOW INTERNAL SHOP TO FOCUS ON THE HEAVY EQUIPMENT, ROAD AND BRIDGE, THINGS THAT NEED TO BE DONE ON SITE BECAUSE THAT IS WHERE VEHICLES ARE. IT IS NOT EFFICIENT FOR THEM TO GO SOMEWHERE ELSE TO HAVE MAINTENANCE DONE, IT IS EFFICIENT TO BE DONE WHERE THEY ARE. IF WE'VE GOT TECHNICIAN SAYS IN THE SHOP TIED UP DOING OIL CHANGES AND TIRE CHANGES AND BRAKE JOBS THAT IS PUTTING BACK LARGE EQUIPMENT, ROAD AND BRIDGE, REIR PAS IF THOSE THINGS DON'T GET DONE ON TIME THEY BECOME LARGE EXPENSES MOVING FORWARD DOWN THE LINE. THE THING AND I'LL GO BACK TO WE'VE HAD STRUGGLE WITH INTERNAL SHOP, AS WE'VE MOVED SOME SMALLER SERVICES OUT THE VOLUME OF WORK WASN'T ENOUGH FOR OUR DECIDED VENDOR WE PARTNERED WITH TO MAKE FINANCIAL SENSE FOR THEM TO STAY OUT THERE, THERE WASN'T ENOUGH WORK. THEY LEFT IN MAY. IN MEANTIME, WORKING WITH MOBILE MECHANIC TO COME OUT AND PICK UP WORK THAT NEED TO BE DONE AS IT IS THERE. HONESTLY, WE'RE EVOLVING THAT PROCESS, IT IS NOT PERFECT. WE DEFINITELY HAVE OPPORTUNITIES TO IMPROVE THAT. THE IDEA BEING THAT GUY WILL BE THERE IN THE MORNING EVERY MORNING, STARTS HIS DAY THERE. HE TAKES CARE OF THINGS AND WHEN HE IS FINISHED HE DOES NOT HAVE FULL DAY OF WORK, HE IS ABLE TO GO ON AND WORK AND COMPANY HE WORKS FOR IS ABLE TO JUSTIFY HAVING THATEC TECHNICIAN OUT THERE. IDEA BEING WITH ROAD AND BRIDGE, PERFECT WORLD FRIDAY WILL BE A FULL DAY, VEHICLES ARE THERE AND PREPPED TO WORK ON OVER THE WEEKEND. THAT IS KIND OF THE PRIMARY CHALLENGE THAT WE'VE HAD. IN ALL HONESTY, AND HOW WE'RE WORKING TO ADDRESS THOSE THINGS. IT IS NOT PERFECT. BUT WE'RE CONTINUING TO WORK THROUGH THAT AND I THINK THE RELATIONSHIP WE HAVE BUILT WITH EMILY AND BRIAN OUR ACCOUNT MANAGER HERE THIS MORNING WE'VE GOT A GOOD CONVERSATION AND WILL WALK THROUGH AND ADDRESS THOSE AS THEY COME UP. NO PROCESS IS EVER GOING TO BE PERFECT, ESPECIALLY NOT IN THE FIRST YEAR, AS LONG AS WE'RE CONTINUING TO MAKE PROGRESS AND IMPROVING WE'RE IN THE RIGHT DIRECTION AND WE'RE DOING THAT. SO THE OTHER THING WE WANT TO TALK ABOUT IS A VALUE BACK TO THE COUNTY, WIN FOR THE COUNTY, YEAR TO DATE WE'VE SPENT 610,000 GIVE OR TAKE ON TOTAL FLEET MAINTENANCE AS WELL AS PROGRAM FEE FOR US TO MANAGE THE FLEET. GIVEN THAT WHEN WE LOOK AT LAST YEAR THAT TOTAL EXPENSE FOR YEAR 1.2 MILLION, PUBLISHED BUDGET FOR MAINTENANCE OPERATING THIS YEAR 1.2 MILLION, AS WELL. WE STILL HAVE 600,000 BEFORE WE [01:10:04] HIT BUDGET THIS YEAR, WE WILL NOT GET TO THAT NUMBER. QUARTER TO QUARTER BASIS, WE'RE STAYING ABOUT 100,000 TO THE GOOD OF WHAT THE BUDGET END LAST YEAR THE SPEND WAS FOR MAINTENANCE ACROSS THE COUNTY. TO THIS APPPOINT WE ARE AHEAD O WHERE WE WERE OR THE COUNTY WAS THROUGH FISCAL YEAR 25 Q3, FISCAL YEARS THROW ME OFF ON THE RIGHT PLACE. WE THINK THAT IS POSITIVE THING, WE'RE SEEING THAT BEING IMPACTED BY PRIMARILY BEING ABLE TO GET VEHICLES SERVICED TIMELY, GETTING THEM DONE ON THE ECONOMY AS MUCH AS POSSIBLE THAT IS DRIVING COST DOWN. AND AGAIN BECAUSE OUR FOCUS IS TRANSPARENCY, THE COUNTY IS ABLE TO SEE EVERY SINGLE BILL AS THEY COME THROUGH ON MONTHLY BASIS. TO THAT EFFECT DENNIS CAUGHT A COUPLE THINGS WATCHING IT AND WITH EMILY, AS WELL, WE HAVE OPPORTUNITY TO GO BACK OUT AND GO, WE CAN DO BETTER ON THIS PRICING, WE CAN DO BETTER ON SOME THINGS. AGAIN, THAT PARTNERSHIP BETWEEN COUNTY AND SEWELL IS VALUABLE AND DRIVING A SIX FIGURE VALUE BACK INTO THE COUNTY. SO QUESTIONS ON THIS BEFORE I MOVE INTO A COUPLE OTHER PIECES I WANT TO BREAK DOWN A LITTLE BIT WHERE THAT $610,000 IS GOING FOR THE YEAR SO FAR. I APOLOGIZE, I HAVE NEW GLASSES AND I HAVE PROGRESSIVE AND TRYING TO FIGURE OUT WHERE TO SEE EVERYBODY AT. NO? OKAY. SO IF WE LOOK AT HOW WE'VE BROKEN DOWN LARGEST EXPENSES ACROSS YEAR TO DATE THUS FAR LARGEST XEGS EXPENSE HAS BEEN ON ENGINES, OF THAT AMOUNT, JUST LITTLE OVER HALF HAS BEEN STRAIGHT REPLACEMENT. NEXT IS TIRE REPLACE MOOERNMENT. WE TYPICALLY EXPECTS TO SEE TIRE EXPENSES BE LARGEST EXPENSES AND BRAKES. NEXT, THAT IS NOT NECESSARILY OUT OF LINE GIVEN NUMBER OF UNITS WE HAVE AND MILEAGE THAT IS TRAVELED. WE SEE OIL CHANGES, PREVENTATIVE MAINTENANCE, WE WANT TO SEE THAT UP THERE, PERFECT WORLD LOVE THAT TO BE HIGHEST EXPENSE, THAT MEANS WE'RE PAYING FOR MAINTENANCE NOT PAYING FOR REPAIR OUT OF POCKET. NEXT TRANSITION, WE'VE REPLACED I BELIEVE 18 TRANSMISSIONS YEAR TO DATE. COMBINE BETWEEN ENGINE AND TRANSMISSION, ABOUT 90-ISH THOUSAND DOLLARS WHICH IS SOMETHING I THINK IS A REAL OPPORTUNITY FOR US AND SOMETHING THAT WE PROBABLY SHOULD NOT HAVE HAD TO PAY IN THE GRAND SCHEME OF THINGS. >> CAN YOU EXPLAIN THAT, I WAS WONDERING ENGINES REPLACED IS IT BECAUSE MAINTENANCE WASN'T KEPT UP WITH OIL CHANGES AND BLAH, BLAH, BLAH, OR OTHER ISSUES? AULSZ TRANSMISSIONS, CAN YOU? >> YES, MA'AM. I BELIEVE THAT IS PROBABLY WHERE YOU'RE GOING, AS WELL. I THINK THE BIGGEST THING ON ENGINES IS TWOFOLD. MAINTENANCE IS ONE CONCERN ALWAYS FACTOR INTO. IF MAINTENANCE GETS DELAYED A LITTLE BIT OVER VARIOUS OIL CHANGES WE ALWAYS SEE MORE WEAR ON THE ENGINE PUTTING US HIGHER RISK. OTHER THING IS MILEAGE, IN A LOT OF CASES THESE UNITS HAVE LIVED THEIR LIFE, THEY HAVE PROVIDED THEIR SERVICE AND THAT IS BASICALLY THEM SAYING THEY ARE DONE. THEIR ENGINE HAS GIVEN UP BASED ON WEAR AND TEAR AND AGE. >> ARE THESE ENGINES FOR THE EQUIPMENT AT THE ROAD AND BRIDGE OR ENGINES FOR VEHICLES? WE HAVE -- >> YES, MA'AM, LIGHT DUTY VEHICLES. WHEN I'M THINKING FROM ENGINE AND TRANSMISSION AND I'LL TALK A LITTLE IN A MOMENT BUT THERE IS A DIFFERENT LIFE CYCLE FOR EVERY VEHICLE THAT IS UTILIZED OR EVERY PEESZ OF EQUIPMENT. WHEN TALKING ABOUT ROAD AND BRIDGE PIECE OF EQUIPMENT, SEVERAL HUNDRED THOUSANDS OF DOLLARS, LOTS OF UPFIT. THEY DON'T DO A CRAZY AMOUNT OF MILE SAYS SO WHEN WE LOOK AT LIFE CYCLE BASED ON HOW OLD IT IS, WHAT APPOINT HAS IT, WHEN DO WE ANTICIPATE NEXT BIG THING? THAT GOES BACK TO FLEET MANAGEMENT PIECE, IN A PERSON WORLD WE WANT TO BE OUT OF THESE UNITS BEFORE WE WORRY ABOUT THE [01:15:05] ENGINE GOING DOWN, BEFORE WE WORRY ABOUT KNOW TRAS MISSION GOING DOWN. AND TRANSMISSION ARE SAME PIECE, IT IS JUST AGE IN A LOT OF CASES. POSSIBLY MAINTENANCE, A LOT OF MANUFACTURERS RECOMMEND FLUSH AND FILL, SOME DON'T STILL. IT IS AN AREA YOU ARE CAUGHT OUT ON THOSE PIECES. >> WHAT IS YOUR OPINION ON HOW MANY MILES WE SHOULD PUT ON THESE VEHICLES WHEN THEY SHOULD BE CHANGED? >> FROM OIL OR FOR REPLACEMENT OF VEHICLE? >> REPLACEMENT OF VEHICLE. >> IN A PERFECT WORLD, WELL, LET ME ANSWER IN TWO WAYS, REASON I WANT TO DO IT TWO WAYS IS TYPICALLY GOVERNMENT VEHICLES DON'T TRAVEL A TON OF MILES. RIGHT? I THINK ON AVERAGE ACROSS ENTIRE 400 UNITS AVERAGE MILE AN IS 12 TO 14 MILES PER YEAR. YOU HAVE UNITS, SHERIFF'S OFFICE, THOSE VEHICLES GO 20 TO 40 MILES PER YEAR. TWO DIFFERENT TIMEFRAMES ON THAT. IN REGARD TO NORMAL VEHICLE GOING 15,000 A YEAR, PERFECT WORLD THAT VEHICLE SHOULD BE REPLACED AT FIVE YEARS. REASON I SAY FIVE YEARS IS THAT KEEPS IT INSIDE OF THE WARRANTY. IF THAT ENGINE HAS ISSUE, COUNTY IS NOT PAYING FOR IT, GENERAL MOTORS IS PAYING, FORD IS PAYING FOR IT, STELLANTIS IS PAYING. HIGH MILEAGE UNITS TIP KAE -- TYPICALLY 100,000 MILES, THAT IS WHERE THE RESELL VALUIC TAS TREMENDOUS DROP. MAIN REASON IF IT HAS LESS THAN 100,000 SOMEONE ELSE WILL BUY IT AND CAN FINANCED THROUGH NORMAL LENDOR. IF IT IS OVER, THEY HAVE TO GO THROUGH SECONDARY LENDOR AND REDUCES BUYER'S POOL, STANDARD SUPPLY AND DEMAND. IF WE GET HIGH DEMAND FOR THAT VEHICLE, UNDER 100,000 IDEALLY 95,000 VALUE WE SELL THAT VEHICLE FOR IS HIGHER BRINGING MORE MONEY BACK AND REDUCING COST OF OWNERSHIP OF THAT UNIT TO THE COUNTY. >> WHAT ABOUT I KNOW WE HAVE SOME VEHICLES THAT PROBABLY SAT IDLE MORE THAN THEY DRIVE. HOW DO WE FIGURE THAT? HAS ANYBODY COME UP WITH A PLAN HOW TO FIGURE THE HOURS? >> MODERN VEHICLES HAVE THAT CALCULATED INSIDE THE ENGINE ITSELF. TELEMAX PROVIDERS ALLOW US TO SEE THAT, WE ARE ABLE TO TRACK THAT, AS WELL. I HAVE NOT NOTICED HUGE AMOUNT OF IDLE TIME, I'VE NOT NOTICED DIS DISCREPANCY BETWEEN THE PATTERN. TYPICALLY ABOUT 25 MILES PER HOUR IS THE KWEABOUT 5000, FOR 200 MILES WE RECOMMEND MAINTENANCE. USUALLY WE'RE LOOKING IN THAT SAME 25 TO 4000 HOURS FOR USEFUL LIFE OF THAT VEHICLE. >> THAT IS FIRST TIME I EVER HEARD HOURS EQUAL TO MILES, THAT IS A BIG THING. >> THAT IS USUALLY ROUGHLY THEY USE DIFFERENT CALCULATION OF IT. STANDARD THAT WE UTILIZE IS 25. >> OKAY. >> YES, SIR, SIR. >> OTHER QUESTIONS ABOUT WHERE WE'RE AT ON SOME PIECES HERE? AGAIN, OVERALL, I FEEL LIKE IF WE CAN CLEAN UP THE ENGINES AND TRANSMISSIONS AND I THINK WE ARE, ONE THING ABOUT ANY FLEET IS NO FLEET EVER GOT WHERE IT WAS IN A YEAR, WHETHER GOOD OR BAD AND IT WILL NOT GET SOMEWHERE ELSE EITHER GOOD OR BAD IN A YEAR, IT WILL TAKE A LITTLE LONGER. THAT IS WHY IT IS PARTNERSHIP TO WORK FOR THIS PROGRAM TOGETHER. >> THE ONE, I WON'T HIT YOU WITH BAD SIDE, ONE GOOD THING I'VE HEARD FROM EVERYONE ENGINE OIL AND FILTER REPLACEMENT, BECAUSE BEFORE WHEN YOU GOT CONTRACTS, THEY WERE TELLING THEM SIX WEEKS, NOW WHEN PEOPLE HIT IS THAT OIL CHANGE, THEY CAN [01:20:01] GO GET IT DONE RIGHT THEN. I THINK THAT IS GOING TO HELP DOWN THE ROAD. >> I 100% AGREE WITH THAT, COMMISSIONER. THAT GOES BACK TO WHAT YOU WERE SAYING, MA'AM, AS WE BEGIN TO CYCLE THROUGH GETSING MORE EFFECTIVE AND GETTING ON TOP OF MAINTENANCE PROCEDURES I THINK WE'LL SEE REDUCTION IN ENGINE EXPENSE. >> ANY OTHER QUESTIONS ABOUT WHERE WE ARE TODAY BEFORE I STEP OFF OR INTO WHAT I THINK WE'RE LOOKING FOR NEXT YEAR? WHAT I SEE AND HOW I'D LIKE TO TALK ABOUT OUR OPPORTUNITIES THERE? SO WHAT I'VE GOT HERE ACTUALLY LET ME START A DIFFERENT WAY. SO OUR SEWELL FLEET MANAGEMENT PROGRAM IS DIFFERENT FROM FLEET MAINTENANCE PROGRAM. YOU HAVE HEARD ME SAY THAT. PRIMARY WAY WE'RE DIFFERENT, WE HAVE COMPLETE PASS-THROUGH OF ALL MAINTENANCE EXPENSE EVEN WHEN WE HAVE INTERNAL SHOP DEALS, WE HAVE A VENDOR AND THEY PASS THE BILL TO YOU AND YOU CAN SEE THE EXPENSE. THE GREAT THING ABOUT THAT, THERE IS NOTHING THAT WE DO DON'T -- IT DOESN'T BEHOOVE US TO DRIVE MAINTENANCE COST UP. IT BENEFITS US FOR COST TO BE LOW, THAT MEANS OUR FLEET IS PROPERLY RUNNING EFFECTIVELY. WHAT WE'VE GOT AND I'LL SHARE IN A SECOND, WE HAVE BASED OFF TWO NUMBERS WHERE WE WILL BE END OF THE YEAR, PLUS COST IN INFLATION INCREASE OF 3% AND THEN I'VE CALCULATED 10% INCREASE FOR TRANSPORTATION AND PETROLEUM PROJECTS. I CAN'T SEE THE FUTURE, I DON'T KNOW WHERE THAT WILL END UP, BUT I THINK IT PUTS US IN A SAFE PLAY. PROJECTED PROJECTION, GREAT PHRASING, SORRY, GUYS. 856 TO 905 FOR NEXT YEAR'S BUDGET. BOTH PROJECTIONS ARE BASED OFF NO CHANGE AND HOW WE LOOKATS THE LARGER MANAGEMENT OF THE FLEET. THIS IS JUST WE KEEP 400 UNITS WE HAVE AND KEEP THEM MAINTAINED. IF WE DO THAT, WE WILL LAND NO HIGHER THAN 905,000 IN FISCAL YEAR 2027. NOW THE REASON I HAVE THIS BASELINE PROJECTION, I'VE TAKEN LAST 16 WEEKS, I DID THIS A FEW WEEKS AGO TO GET TO DENNIS FOR BUDGET DISCUSSION. WE TOOK 16 WEEKS PRIOR TO THAT, POINT WE HAD BEGUN TO SEE PROGRESS ON LARGER REPAIRS COMING DOWN. WE'VE FELT LIKE WE ABSORBED THE WORST OF THE FIRST YEAR, IF YOU WILL. IF WE GO OFF THAT BASELINE, WE EXPECT TO BE NO HIGHER THAN $810,000 NEXT FISCAL, NOT CHANGING ANYTHING WE'RE DOING. REASON I WANT TO PROVIDE THIS, IS BECAUSE I UNDERSTAND YOU HAVE TO HAVE A BUDGET, SET A BUDGET FOR WHAT YOU ANTICIPATE MAINTENANCE TO BE FOR FISCAL YEAR OF 2027. WHAT I WANT TO MAKE SURE WE SHARE AND ALL UNDERSTAND IS THAT WILL BE THE BUDGET, THE CEILING BUT IF WE MANAGE FLEET EFFECTIVELY AND REPLACE UNITS WE SHOULD BE REPLACING, WE GET ON TOP OF MAINTENANCE LIKE WE'VE BEEN DOING AND SEE REDUCTION IN LARGE EXPENSES. IF THAT NUMBER COMES BACK, COUNTY PAYS 500,000, NOT 900,000, THAT BENEFIT GOES BACK TO SURPLUS OF BUDGET. RYAN. AND ONE THING WE TALK ABOUT AND I'M -- I KNOW YOU GUYS HAD READ OUT HERE MY COUNTER PART LAST YEAR AND SHOWED YOU SPREADSHEET, IF YOU REPLACE THESE UNITS THAT IS WHERE WE SET OUR BUDGET AT, IDEA BEHIND THAT, IF WE CAN MOVE THIS BUDGET, THAT SURPLUS INTO REPLACEMENT THAT HELPS US MOVE THE FLEET WHERE IT IS SUPPOSED TO BE FASTER. INSTEAD OF IT TAKING US TWO, THREE, FOUR YEARS TO GET YUNITS WHERE THEY NEED TO BE, WE WILL NOT DO IT IN HERE. BE HONEST. IT WILL NOT HAPPEN IF WE GET DOWN TO HALF A MILLION, THAT WILL NOT GIVE US ENOUGH TO REPLACE 400 UNITS, WHICH WE DON'T NEED TO DO. IT HELPS US SPEED THAT PROCESS UP. QUESTIONS ABOUT HOW WE'RE LOOKING AT BUDGET FOR NEXT YEAR. PARAMETERS WE'RE PROVIDING FOR [01:25:01] YOU TO LOOK AND SAY WE NEED A LINE ITEM FOR MAINTENANCE, HERE IS WHERE WE THINK WE WILL LAND NO HIGHER THAN AND HOW OUR PROGRAM WORKS AND HOW CONTRACT WILL WORK ROLLING INTO FISCAL YEAR 2027 IT WILL BE PASSTHROUGH AND ANY SURPLUS ON THAT BUDGET GOES STRAIGHT BACK INTO THE COMMUNITY FOR YOUR BENEFIT OR FOR THE COMMUNITY BENEFIT. SO I WILL WALK THROUGH A COUPLE THINGS THAT UPON HELP US MAKE SURE WE GET NOWHERE NEAR THOSE NUMBERS IN FISCAL YEAR 2027. WE TALKED ABOUT THIS CONCEPT OF FLEET MANAGEMENT. BUT OPTIMAL VEHICLE LIFE CYCLE HOW DO WE DETERMINE RIGHT TIME TO GET RID OF A UNIT? COMMISSIONER ASKED MILEAGE ANDER YOO YEARS, THREE MAIN COMPONENTS CONTROLLABLE WHEN IT COMES TO TOTAL COST OF VEHICLE. REDUCTION IN FAIR MARKET VALUE, HOW MUCH WE BUY IT AND HOW MUCH WE SELL IT FOR. HOW MANY WE PAY TO MAINTAIN AND PUT FUEL IN IT. WHERE THREE NUMBERS CROSS ON A GRAPH, THAT TELLS US WHERE WE HAVE MAXIMUM LIFE OUT OF THE VEHICLE PAYING MINIMUMISMA OF MAINTENANCE AND FUEL WHILE MAXIMIZING RETURN ON THAT UNIT. TYPICALLY WE SEE THAT BE ABOUT 100,000 FOR MILEAGE UNIT 20 TO 25,000 OR FIVE YEARS THAT KEEPS US INSIDE WARRANTY PERIOD AND CAPS MAINTENANCE EXPENSE FOR EVERY UNIT ALLOWING MANUFACTURER TO PAY FOR MANUFACTURING EXPENSES. LOOK AT THAT PROCESS FROM LIFE CYCLE MANAGEMENT. SO TO PUT A FINER POINT WHERE WE SEE THE FLEET OPPORTUNITY IS IF WE LOOK AT THE FLEET FROM PERSPECTIVE OF MILEAGE AS WELL AS AGE AND AGAIN I'VE GOT WHOLE FLEET INCLUDE EQUIPMENT, ROAD AND BRIDGE, LARGE VEHICLES, THINGS LIKE THAT, THAT HAVE SPECIFIC PIECE, THEY DON'T NEED TO BE INCLUDED IN A BLANKET PERSPECTIVE. LOOK AT LIGHT DUTY CYCLE, WE HAVE 82 UNITS AT LEAST SEARCH YEARS OLD. ALL RIGHT. REGARDLESS OF MILEAGE. REASON THAT IS A CHALLENGE WHEN WE GET TO AGE, NOT ONLY ARE THEY OUT OF WARRANTY, BUT WE ALL KNOW THAT RUBBER AND PLASTIC AND JUST OVERTIME IN WEST TEXAS, IT IS HARD ON IT, HEAT IS CHALLENGING ON IT. THAT RESULT IN LARGER POTENTIAL FOR CHALLENGES FROM COOLANT HOSE SAYS TO ALL KIND OF DIFFERENT THINGS THAT ARE MADE OF PLASTIC IN MODERN CARS. PERFECT WORLD SEE ORDER TO GET FLEET IN RIGHT SPOT 82 UNITS OVER SEVENER YOO YEARS WE RECOMMEND REPLACEMENT, WE HAVE 38 BEYOND FIVE AND FURTHER FOUR LESS THAN FIVER YOOS BUT AT 95 OR HIGHER THOUSAND MILES. SO THAT WOULD PUT US BASICALLY 42 PLUS 82 ABOUT 124 VEHICLES WE WOULD RECOMMEND IF IN A PERFECT WORLD I COULD WAVE A MAGIC WAND AND REPLACE THOSE UNITS. THAT WOULD PUT US IN A REALLY GOOD PLACE FROM WHERE OUR FLEET IS FROM AGE AND WEAR AND TEAR PERSPECTIVE. NOW REALITY IS, I DON'T SEE A SUPER WAY TO DO THAT, THERE ARE OPTIONS WE CAN PROVIDE FROM A FUNDING PERSPECTIVE THAT ALLOW US TO EXTEND OUR PURCHASING POWER AND THAT IS CONVERSATION FOR ANOTHER DAY, I BELIEVE. IF WE WERE TO LOOK AT THIS, OUR PRIMARY WOULD BE FOCUS ON ANYTHING OVER 95,000 MILES IN A PERFECT WORLD, AS PLACE TO GET US ON THE RIGHT FOOT OR FOCUS THROUGH THE COMING YEAR. AS WE TAKE VEHICLES AND SEE LARGE MAJOR REPAIRS, RECOMMENDATION TO REPLACE THOSE UNITS BEFORE WE MAKE THE REPAIR. SEVERAL ENGINES AND TRANSMISSION WE'VE MADE THAT RECOMMENDATION THIS YEAR. AGAIN, IT IS OUR FIRST YEAR IN THE PROGRAM AND WE'RE WORKING THROUGH THAT TOGETHER. THAT IS WHAT WE SEE AS WAY TO DRIVE THAT PROJECTED BUDGET DOWN INTO THE 500,000 RANGE FOR NEXT YEAR. QUESTIONS? >> NO, GOOD. I JUST WANT TO MAKE A COMMENT ABOUT EMILY. SHE IS DOING A GREAT JOB AND WORKING WELL WITH DENNIS AND I APPRECIATE HER. >> WE APPRECIATE THAT, COMMISSIONER, I WILL MAKE SURE SHE GETS THAT FEEDBACK. [01:30:02] >> FOR THE FIRST YEAR, AND I AGREE WITH YOU, WE HAVE ISSUES BUT WE DON'T HAVE ISSUES WE HAD BEFORE. I'M SEEING EQUIPMENT REPAIRED. >> YES, SIR. >> THAT IS THE MAIN THING. >> YEAH, WE'RE EXCITED ABOUT WHERE THIS IS HEADING, WE'RE PROUD OF THE RESULTS AND FORWARD AS A PARTNERSHIP. >> I HAVE SEEN OUR PM'S DRAMATICALLY REDUCE IN PRICE. AND I KNOW MORE PEOPLE ARE MORE WILLING TO GO WHEN IT IS DUE INSTEAD OF PROLONGING IT AND SO THAT IS PROBABLY ONE OF THE BEST BENEFITS HERE, OUR EQUIPMENT IS BEING MAINTAINED ACCORDING TO WHAT THE MANUFACTURER RECOMMENDS AND SO -- >> ABSOLUTELY. >> HOPE THAT KEEPS HELPING. >> WE WILL CONTINUE TO WORK THROUGH THAT PROCESS. THANK YOU, EVERYBODY, WE APPRECIATE IT. >> YOU BET. THANKS. >> JUDGE, CAN YOU -- >> ACCEPT THAT OFFER. >> OKAY. IT IS 10:31, I MADE PROMISES IN THE PAST, 10:31, LET'S TAKE A >> ALL RIGHT, IT IS, HANG ON. 10:48 AND THIS MEETING IS CALLED BACK TO ORDER. [27. Receive presentation from Fleet Department. ] I'LL CALL ITEM 27, RECEIVE PRESENTATION FROM FLEET PARTNER. >> GOOD MORNING. >> MORNING. >> JUDGE. MOSTLY EVERYTHING YOU SAID, A FEW THINGS THAT -- I'M HAVING A TOUGH TIME, I'M USED TO READERS. I AGREE, YOU NEED TO LOOK AT BASICALLY REPLACING VEHICLES FASTER, I WANT TO MAKE SURE WHERE WE ARE FINANCIALLY, PURCHASE THEM OUT RIGHT, NOT LEASE THEM. I NEED TO GET FLEET WHERE WE SEE ALL THAT STUFF SO WE CAN MAKE A SOLID RECOMMENDATION BASED ON COST OF REPAIR, MAINTENANCE COST, WHATEVER YOU WANT TO CALL IT, TO WATCH ALL THAT TOGETHER. WITH ALL THAT INFORMATION, WE CAN HAVE A 60,000 VEHICLE THAT IS 10 YEARS OLD, THAT DOES NOT MEAN WE NEED TO GET RID OF IT. LIKE TO GET FLEET WHERE WE ARE WHAT I CALL PROACTIVE NOT REACTIVE. WE NEED TO BE PLANNING AHEAD FOR THIS STUFF AND WE ONCE WE KNOW HOURS AND MILES, WE CAN MAKE RECOMMENDATION TO DEPARTMENT HEADS OR ELECTED OFFICIALS WHAT VEHICLES WE THINK THEY NEED TO REPLACE. IF THEY WANT TO GO FASTER THAN THAT, BETWEEN Y'ALL AND THEM, NOT US. INCLUDING VEHICLE REPAIR, CAN'T PREDICT ALL OF THEM, BUT P PM NOTIFICATIONS, WE HAVE RAENTLY STARTED GETTING PM PM NOTIFICATION, REPORT FROM SEWELL, IT WAS KIND OF A MESS THIS TIME AND SENT THAT OUT, IT WAS NOT VERY ACCURATE AND HAD GLITCHES AND WE'LL WORK ON REFINING THAT AND GET THINGS WHERE WE NEED TO BE. I THINK OVERALL GOAL TO CENTRALIZE EVERYTHING TO DO WITH FLEET. WE WANT TO BRING IN, I DON'T KNOW WHAT IS ALLOWED LEGALLY BUT AS FAR AS PURCHASING, PLANNING TO PURCHASE, MAINTENANCE OF IT AND WE GOT TO WORK WITH PURCHASING, WORK WITH AUDITORS, WORK WITH LEGAL, I'M NOT SURE WHAT THAT ALLOWS AND THEN WE HAVE TO WORK WITH PURCHASING FOR DISPOSAL AND WE DON'T PLAN ON -- I DON'T WANT US, FLEET BEING INVOLVED IN THE LEGAL SIDE OF THINGS, BUT I WANT TO MAKE SURE WE STEER CLEAR OF THAT AND TAKE ON RESPONSIBILITY OF THE WHOLE FL FLEET. EVERYTHING WE CAN THAT IS LEGAL AND WE CAN WORK WITH ELECTED OFFICIAL AND DEPARTMENT HEAD THROUGH COMMISSIONER COURT. I THINK THE COMMISSIONER AND I HAVE A PLAN TO MOVE FORWARD WITH THAT. WE CAN DO QUITE A BIT OF THINGS WITH THE NEXT YEAR FOR OUR BUDGET, SOME THINGS THAT SIMON WAS TALKING ABOUT WAS THE BUDGETARY NUMBERS. THOSE ARE, THAT IS GREAT, WE HAD TO GO AROUND WITH A FEW PROJECTS, BATHROOM TRAILER FOR EMERGENCY MANAGEMENT, COULDN'T FIND A SERVICE COMPANY LOCALLY, WE DID THAT INHOUSE. WE HAVE TO DO STUFF LIKE THAT OURSELVES. I'M GLAD SIMON POINTED OUT FIRST SUBCONTRACTOR TO ME CONTACTED [01:35:05] THEM IN THE SHOP AND IT DID NOT GO WELL LAST YEAR OR BEGINNING OF THE YEAR. THEY REPLACED THEM, WE'RE MOVING FORWARD IN THE RIGHT DIRECTION, OUR RELATIONSHIP WITH SEWELL IMPROVED TREMENDOUSLY. EMILY IS DOING A GREAT JOB WORKING WITH US, SIMON, BRIAN, ALL THREE WORKING WELL WITH US. WE HAVE ASSUMED SOME OF THE THINGS THAT FOR EXAMPLE THEY COME IN THIS MORNING AND THEIR CONTRACTOR IS TOO BUSY WE MAY PUT BATTERIES IN OR SOMETHING LIKE THAT, WE HAVE OUR OWN INVENTORY IN STOCK, NOT SMALL ONE, SMALL $1500, HOPE TO INCREASE THAT NEXT YEAR, MAYBE GET ANOTHER TECHNICIAN OR TWO NEXT YEAR AND DO SOME OF THE STUFF. LIKE TO LOOK AT UPFITTING, I THINK UPFITTING IS TAKING TOO LONG, PURCHASE OF NEW VEHICLES AND TIME THEY GET HERE UNTIL TIME THEY ARE IN SERVICE IS TOO SLOW. THAT IS NOT POINTING FINGERS, IT IS JUST A LONG TIME FROM WHEN WE ORDER TO IN SERVICE, THAT IS A YEAR. >> DOES THAT ADD TO AGING ON FLEET AND MILEAGE ON EXISTING FLEET AND THINGS MAKING OUR FLEET -- DO WE HAVE REPLACEMENT? LIKE TO GO BACK AND NOT TRYING TO BE MEAN OR NOTHING, YOU TOUCHED ON FIRST THIRD PARTY MECHANIC AND WAY I HEARD IT, THERE WAS LACK OF WORK TO JUSTIFY THAT THIRD PARTY AND THEY GOT A NEW ONE. WAS THERE LACK OF WORK YOUR FIRST PERIOD HERE OR WAS WORK NOT BEING DONE? >> ACTUAL LY AT THE BEGINNING,I STAYED OUT AND TRIED TO WORK WITH EVERYONE, HOWEVER, SOME OF THE WORK I STARTED PULLING FROM THE SUBCONTRACTOR BECAUSE AFTER SECOND OR THIRD TIME TO FIX IT AND THEY DID NOT FIX IT CORRECTLY IN MY OPINION, I TOOK IT AWAY AND SENT IT SOMEWHERE ELSE. THEN BASICALLY SEWELL STEPPED IN AND SAID HEY, AND I STARTED SHOWING THEM DOCUMENTATION AND GOT WITH THE COMMISSIONER AND SAID THERE IS WHERE WE ARE AND WE NEED TO FIX THIS. EVERYONE DECIDED THE CONTRACTOR NEEDED TO GO. LACK OF WORK WAS PARTIALLY MY FAULT, I WOULDN'T LET THEM DO THE STUFF THREE OR FOUR TIMES. THE WORK WAS THERE, THEY JUST DID NOT DO IT TO BEGIN WITH. >> PART OF THIS IS TRYING TO TALK ABOUT THE VISION FOR FUTURE OF FLEET, ONE THING WE HAVE SPOKEN ABOUT, FLEET NEED TO BE HOLISTIC DEPARTMENT WHERE WE LOOK FROM PURCHASE TO SELL OF VEHICLE AND EVERYTHING IN BETWEEN. RIGHT NOW YOU JUST DO FOR THE MOST PART MAINTENANCE AND REPAIRS. ONE THING THAT YOU MENTIONED IS I TASK YOU AND CAROL TO WORK TOGETHER TO FIGURE OUT HOW DO WE DO LIKE BODY SHOPS, YOU KNOW VEHICLES, CAROL KNOWS INSURANCE, THAT IS HER JOB. YOU ARE WORKING TOGETHER TO STREAMLINE AND ENSURE WHEN WE WORK ON VEHICLES THROUGH BODY SHOP SHE TAKES CARE OF INSURANCE AND YOU TAKE CARE OF THE VEHICLE AND HOPEFULLY YOU ALSO TAKE ON MORE OF THE WHOLE LIFE OF THAT VEHICLE AND THAT IS ONE DIRECTION WE'RE TRYING TO GO WITH THIS NEW BUDGET, AS WELL. >> YES, WE'RE LOOKING AT OVERSEEING BODY SHOP REPAIR BUT CAROL WOULD CONTINUE WITH THE INSURANCE SIDE OF IT, THE FINANCIAL SIDE AND LEGAL SIDE OF IT. WE WOULD BE OVERSEEING REPAIR OF THE VEHICLE. >> AND THEN YOU ARE HOPING FOR TWO MORE TECHNICIANS BUT RIGHT NOW WE CAN BRING INTERNAL SHOP INTERNAL. AND REALISTICALLY YOU ALREADY HAVE ONE MAYBE ONE MORE HELPING FOR DECOMMISSIONING VEHICLES AND GETTING THOSE SIMPLE THINGS EXPEDITED AND DONE CORRECTLY BUT STILL WANTING TO DO EVERYTHING ELSE WITH SEWELL AND WORKING WITH THEM? >> YES, I WANT TO TRY TO RUN EVERYTHING THROUGH SEWELL THAT I CAN BASICALLY THAT IS WHAT I FEEL LIKE WE ARE SUPPOSED TO BE DOING. THERE ARE SOME THINGS IF NOT A LOCAL CONTRACTOR TO DEAL WITH LIKE EMERGENCY MANAGEMENT TRAILER AND BATHROOM NEEDED PLUMBING AND ELECTRICAL AND TRYING TO FIND A TRAVEL TRAILER REPAIR PLACE THAT WOULD COME LOOK AT IT WAS VERY DIFFICULT. I GOT IMPATIENT AND HAD MY OWN TECHNICIAN GO IN AND DO IT. HE DID THE PLUMBING, HE HAS ELECTRICAL DONE, WE'RE DOWN TO THE FACILITY WORKING ON THE DOOR CLOSER NOW AND ACTUALLY IT WASN'T ON THE LIST, WE NOTICED IT WAS BROKEN, I TRY TO BE PROACTIVE AND FIX IT. IT DOES NOT NEED TO BE ON THE LIST FOR ME. IF IT IS BROKEN, WE NEED TO CORRECT WHEN IT [01:40:07] LEAVES US REGARDLESS WHAT THAT MEANS. >> IS THAT SOMETHING THAT CAME OUT OF YOUR BUDGET, THOSE REPAIRS? >> YES, SIR. >> I BELIEVE OUR PREVIOUS VENDOR WOULD HAVE INCURRED THOSE REPAIRS AND EXPENSES AND SO -- >> WOULD HAVE BEEN OUT OF CONTRACT SERVICES. >> ONLY RIGHT THOSE THAT YOU SPENT GO AGAINST THE PERCEIVED SAVINGS OF WHAT WAS PRESENTED TODAY OR NOT. IF I'M WRONG, TELL ME -- >> THAT IS NOT WRONG. THAT IS CORRECT. WE PICKED IT UP. >> TALKING ONE UNIT, PROBABLY BEEN OTHERS. >> YEAH, OVERALL COST REFLECTED BUT JUDGE, WE'RE NOT PROBABLY 50 TO 75,000 OVER AND ABOVE THAT AND I HAVE SOME EXPENSES FOR LIGHT BULBS AND THINGS LIKE THAT, ROUGHLY 1500 AND YES, YOU ARE RIGHT, THOSE REPAIRS HAVE GONE AROUND SEWELL AND NOT IN NUMBERS REFLECTED A FEW MINUTES AGO. >> THIS WOULD HAVE BEEN OUT OF CONTRACT AND SO WE WOULD HAVE INCURRED THEM AND IT WOULD HAVE BEEN A DIFFERENT LINE ITEM WOULD NOT HAVE BEEN REGULAR MAINTENANCE FROM LAST CONTRACT, RIGHT, VERONICA? >> CORRECT. IN FLEET MAINTENANCE ACCOUNT. NUMBERS SPECIFIC TO CONTRACT SERVICES AND NONCONTRACT VEHICLE MAINTENANCE AND NONCONTRACT VEHICLE MAINTENANCE. I LOOKED AT NUMBERS AND IN TOTAL BUDGETED 1 MILLION SIX49 AND SPEND 744,000 AND WE SPENT 45% OF THE BUDGET ITSELF. THOSE ARE INCLUDING ALL ADDITIONAL COST AND NOT THOSE TOTALS HE PROVIDED ARE CORRECT, ONLY FOR WHAT WAS BUDGETED UNDER CONTRACT VEHICLE MAINTENANCE AND NONCONTRACT VEHICLE MAINTENANCE. >> WE'RE ALREADY LOOKING AT SPENDING MORE WITH VECTOR WITH VEHICLE MAINTENANCE. >> TOTAL AMOUNT OF BUDGET DOLLARS ONE MILLION 649,000 AND WE SPEND 744,000 TO DATE. >> WE'RE NOT FAR OUT FROM THE NUMBERS LISTED, TRYING TO KEEP IT CENTRALIZED AND CLOSE TO WHERE WE ARE. LIKE I SAID, SEWELL IS WANTING TO CONTINUE TO LOOK FOR CONTRACTOR, I NOTE WE'LL DO IT IN-HOUSE, I HAD MY OWN TECHNICIAN AND IT IS SIMPLE ELECTRICAL, SIMPLE PLUMBING. >> IT IS UNIQUE THING WE COULD NOT FIND SOMEONE, IS IT RV, TRAILER? >> LIKE A TRAVEL TRAILER IF WE DON'T WANT TO GIVE THEM CARTE BLANCHE TO COME FIX IT, THEY WANT OPEN-ENDED CHECKBOOK AND WE CAN'T DO THAT, WE NEED A PURCHASE ORDER AND MOVE FORWARD LIKE THAT. WE HAD THINGS AROUND THE SEWELL CONTRACT BUT NOT SIGNIFICANT, LIKE I SAID 50 TO 75,000 TOPS. I DON'T EVEN THINK IT GOES THAT H HIGH. >> OKAY. >> SO WHAT ELSE DO YOU SEE THAT YOU WOULD LIKE TO ENVISION FOR THIS NEXT BUDGET? I KNOW WE ARE WORKING ON RFP FOR FUEL CARDS TO HAVE A BETTER CONNEC CONNE CONNECTIVITY WITH OUR CURRENT SYSTEM AND SEE USAGE. >> I DISCUSSED IN THE PAST WITH BRIAN, ACTUALLY, ABOUT IF WE CAN GET THEM INFORMATION ELECTRONICALLY, THEY CAN LOAD THROUGH FLEET THE SOFTWARE THEY ARE USING AND PUT THIS ALL TOGETHER. RIGHT NOW I HAVE NOT PURSUED THAT, I'M NOT SURE SINCE WE LOOK AT GOING OUTSIDE AND POSSIBLY CHANGING THEN WHY TRY TO GRAT INTEGRATE IT THEN AND INTEGRATE IT AGAIN LATER. LIKE TO GET THAT INTEGRATED. WE NEED FASTER REPORT ING SYSTE. SEWELL ADMIN THEY REFER TO, EMILY, IS GREAT TO WORK WITH. SHE CAN WATCH JUST ABOUT EVERYTHING TO DO WITH THIS, SHE HELPS ME ON COST, SHE'S WATCHING THINGS FOR ME, I WAS WATCHING AND SHE SAID WHY IS THIS? THAT IS YOUR -- I'M ASKING YOU WHY IS THIS, SHE GOES, SHE KNOWS WE'RE ALL WATCHING. THEY ALL KNOW WE'RE ALL KEEPING AN EYE ON IT AND EMILY HAS DONE VERY GOOD AND NOW TAKEN PRETTY MUCH THAT ROLE, I DON'T HAVE TO INTERCEDE, SEWELL HAS TAKEN PROACTIVE ROLE IN WATCHING COST FOR US, I'D LIKE US TO GET MORE [01:45:02] PROACTIVE ON PREVENTATIVE MAINTENANCE. SOME HAVE NOT HAD A PM SINCE SEWELL TOOK OVER. LIKE TO GET THOSE ADDRESSED. >> WE'LL TAKE NAMES ON THOSE. >> WELL, THAT IS ANOTHER PROBLEM, TOO, IS ASSIGNMENTS ARE NOT VERY ACCURATE, THERE IS A LOT OF SPARE VEHICLES, WE NEED TO LOOK AT SPARES AND TRYING TO WORK WITH DEPARTMENTS AND WANT TO GET WITH EACH DEPARTMENT HEAD AND SELECTED OFFICIAL. I HAVE NOT YET. I WANT TO SAY, YOU HAVE THIS MANYIR SPAS, WE NEED TO ROLL THIS ACCORDING TO GPS AND ACCORDING TO FUEL USAGE AND THIS ONE ACCORDING TO DATA WE HAVE IS NOT BEING USED. IF YOU ARE NOT USING IT, WHY HAVE IT. I DON'T HAVE WHAT I CONSIDER ACCURATE DATA TO WORK ON THAT. FROM THAT PERSPECTIVE, THEY MAY HAVE 20 AND MAY ALL BEING USED. GPS IS NOT WORKING, I SEE THAT, WHY DON'T WE GET IT FIXED? ON EQUIPMENT, NOT HOOKED UP ON GPS, TRYING TO GET TO THAT POINT WITH GPS COMPANY WE NEED THAT SO ROAD AND BRIDGES EQUIPMENT WE CAN MONITOR THE HOURS, OR WE WON'T KNOW WHEN IT NEEDS ANOTHER PMWITHOUT ACTUALLY GETTING THE HOUR METER AND WE HAVE TO GET THAT MANUALLY. WE DON'T KNOW THOSE THINGS AND THEY HAVE BEEN GREAT TO WORK WITH. I CAN'T COMPLIMENT THEM ENOUGH. EVERYBODY HAS BEEN GREAT TO WORK WITH, JUST TRYING TO GET IT ALL PUT TOGETHER. THAT WAS THE CENTRALIZED STUFF YOU WERE TALKING ABOUT, WE HAVE A LONG WAY TO GO TO BRING THIS INTO WHAT I CONSIDER THE CORRECT FLEET MANAGEMENT AND WORKING WITH SEWELL AND SEWELL IS NOW TAKING A LOT OFF MY PLATE, I AM NOT WATCHING EVERY REPAIR ALL THE TIME BECAUSE SEWELL IS DOING VERY PROACTIVE JOB FOR US. I THINK WE CAN WITH THEIR, WITH THEM IN PLACE, CONTINUE TO BE PRODUCTIVE AND MOVE FORWARD. I JUST NEED MORE TIME TO GET US WHERE WE NEED TO BE. IF I COME IN AND TELL YOU I THINK WE NEED TO REPLACE 15 VEHICLES, I NEED TO KNOW WE NEED TO REPLACE 15 VEHICLES OR 50 AND SIMON'S NUMBERS I'M SURE ARE ACCURATE BASED ON DATA HE HAS. I NEED TO KNOW IF I TELL YOU WE NEED 50 VEHICLES, WE NEED 50 VEHICLES AND I NEED TO PROVIDE DATA TO SHOW YOU THAT. I KNOW WE CAN'T BUY 50 VEHICLES AT ONE TIME, THAT IS A LOT OF VEHICLES. TRYING TO GET CENTRALIZED AND BRING IT TOGETHER UNDER ONE ROOF, ONE COMPUTER, ISSIC TAKING TIME. MORE THAN I WANTED, BUT I'D LIKE TO MAKE SURE MAINTENANCE VEHICLES IS DONE CORRECTLY, WE'RE NOT OVERPAYING FOR THAT AND SEWELL HAS THAT UNDER CONTROL I BELIEVE NOW. I BELIEVE WE'RE WORKING TOGETHER NOW. >> OKAY. S >> I THINK WE'VE DONE WELL GETTING A FLEET MANAGER AND MOVING FORWARD. IT IS NOT LIKE YOU CAN CHANGE SOMETHING OVERNIGHT, IT TAKES A WHILE AND HE'S DOING A GOOD JOB. >> AGREE, THANK YOU, DENNIS. >> THANK YOU. >> APPRECIATE YOU. [28. Discuss and take action on the mylar for Sagebrush Acres Plat. ] >> ITEM 28 DISCUSS TAKE ACTION ON MYLAR FOR SAGERBRUSH ACRE PLAT. >> PLAT IN PRECINCT TWO BASED ON PREVIOUS REQUESTED AND APPROVED BACK IN JUNE, I BELIEVE. MAYBE A LITTLE BEFORE THAT. FEBRUARY. SO IT IS COMPLETE PLAT READY FOR SIGN SIGNATURE. >> YOU SAID IT HAS VARIENCES WE APPROVED? >> IT DOES. ROAD STANDARD, PRIVATE ROAD KOLECHE, APPROVED IN FEBRUARY PRIOR TO CHANGING SOME POLICIES. >> OKAY. >> MAKE A MOTION TO APPROVE PLAT MYLAR FOR SAGERBRUSH ACRE PLAT. >> THANK YOU. >> JUDGE SIGN IT. >> SECOND. >> ANY MORE DISCUSSION? MOTION AND SECOND, ALL IN FAVOR AYE. OPPOSED? MOTION PASSES. [29. Discuss and take action to allow negotiations to begin with the City of Midland for an interlocal agreement for Animal Shelter funding. ] >> ITEM 29 IS A HAS ACTION ELEMENT TO IT, LIKE TO TAKE THAT ELEMENT OUT AND CALL IT A DISCUSSION ITEM TO ALLOW NEGOTIATIONS TO BEGIN WITH CITY COUNCIL FOR INTERLOCAL AGREEMENT FOR ANIMAL SHELTER FUNDING, THIS MONEY IS ALREADY IN THIS YEAR'S BUDGET AND IT WAS ORIGINALLY PUT [01:50:06] IN, IT IS A MILLION DOLLARS AND MY ORIGINAL INTENT IN PUTTING IT IN WAS TO BUILD SOME TYPE OF FACILITY AT THE NEW JAIL TO HO HOUSE -- WE'VE MADE INVESTMENT IN CURRENT ANIMAL SHELTER TO BE A GOOD PARTNER WITH THE CITY. WE DID PUT A MILLION IN THAT FOR ACCESS TO BRING ONESIETWOSIES IN. TWO INSTANCES WHERE UP TO 30 OR 40 ANIMALS WERE BROUGHT IN FROM H H HOARDING OPERATION. THE CITY TOOK THEM IN, THE ANIMALS HAD TO BE HELD, MY UNDERSTANDING, AS EVIDENCE, THEY HAD TO MAKE ROOM FOR 40 ANIMALS AND DID NOT HAVE THE ROOM. 40 OF THEIR ANIMALS GOT EUTHANIZED AND THESE ANIMALS WERE HELD FOR EXTENSIVE LENGTH OF TIME. I PUT A MILLION DOLLARS IN THERE LAST YEAR FOR THIS YEAR'S BUDGET. AND ANDREW, DID YOU ALREADY LEAVE? RIGHT THERE. I'M SORRY. HELLO, ANDREW. THERE WERE REASONS WE CAN'T BUILD A FACILITY OUT THERE DUE TO REQUIREMENT AND COST AND EVERYTHING. >> YEAH, I GUESS THEY ARE ALL SURMOUNTABLE. YOU CAN DO IT, BUT THE VETERINARIAN AND STATE LAWS AND INSPECTION PROCESS IS JUST PUTTING A SHELTER AT THE JAIL PROPERTY WAS WAY ARE M COMPLICATED THAN PUTTING A SHELTER AT THE JAIL. >> YOU HAD TO MEET A LOT OF CRITERIA AND HAVE SOMEBODY THERE TO EUTHANIZE, YOU MAY NOT HAVE ANIMALS FOR THREE MONTHS, YOU HAVE TO KEEP SOMEBODY ON STAFF TO DO THOSE THING SAYS. IT IS NOT GOING TO HAPPEN, NO WAY WE NEED TO GET IN THAT BIG. IN VISITING WITH CITY, MY HOPE WAS SO WE DON'T PUT THEM IN THE PICKLE WE HAVE PUT THEM IN THE PAST, WE MAKE THIS MONEY OR SOME OF THIS MONEY AVAILABLE TO THEM TO EXTEND ON THE BACKSIDE OF THEIR CURRENT FACILITY, ALLOW THEM TO USE IT NOW FOR QUARANTINE PURPOSES BUT MINUTE WE NEED IT, THEY EVACUATE IT AND TURN IT OVER TO US. THEY HAVE PEOPLE IN PLACE, THEY HAVE MANPOWER, LABOR, THE EQUIPMENT, EVERYTHING IT TAKES IF SOMETHING LIKE WHAT WE EXPERIENCED HAPPENS. >> EXCEPT FOR THE SPACE. >> EXCEPT FOR SPACE. >> WE WANT TO GIVE THEM A MILLION DOLLARS TO START DESIGN WORK OR WHAT IS THE -- >> THE MILLION WAS TO DO OUR OWN FACILITY. >> OKAY. >> WE'RE NOT DOING OUR OWN FACILITY, I DON'T THINK WE WANT TO GET INTO THAT BASED ON WHAT ANDREW FOUND OUT. MAYBE IT IS A HUNDRED THOUSAND, MAYBE HALF A MILLION. >> START PROCESS TO DESIGN SOMETHING. >> WE NEED AN MOU, WORKING AND RUSSELL DID NOT WANT TO START ONE UNLESS COURT IS IN AGREEMENT TO DO ONE. WE DON'T HAVE TOIC TA-ACTION TODAY. I THINK GET AN IDEA WHETHER WE WANT TO DO IT OR NOT. NEED TO TAKE ACTION ON APPROVING MOU? >> I DON'T HAVE AN MOU, TO, APP APPROVE. >> IT IS DECIDING IF YOU -- >> ONE THING WE NEED TO THINK OF IS WHAT IS NEED WE HAVE AS A COMMUNITY. OBVIOUSLY UNFORTUNATELY WE NEED ANIMAL SHELTERS. IT IS A TRAGEDY. HOW DO WE MEET THAT NEED? WE COULD PARTNER UP WITH NONPROFITS AND HAVE MOU, WITH THEM TO TAKE IN OUR ANIMALS. WE COULD LOOK INTO BUILDING EXTENSION INTO CITY OF MIDLAND AND I DON'T KNOW WHAT EACH LOOKS LIKE, I DON'T KNOW WHAT IT CAN COME INTO. I THINK THAT IS IMPORTANT CONVERSATION TO START HAVING WHAT IS ACTUAL NEED. AND USUALLY WHEN WE DO HAVE THESE ANIMAL CRUELTIY WHERE THEY ARE HOARDING IT HAPPEN ONCE A YEAR AND MAYBE IT IS 40, LESS THAN 79 ANIMALS AND SO IT DOES PUT A STRAIN NOT ONLY ON THEM, ON ANYONE THAT MIGHT WANT TO HELP OR IS WILLING TO. WE NEED TO LOOK AND START THINKING WHAT TO DO AND HOW TO DO IT. AND THEN ONCE WE HAVE A BETTER UNDERSTANDING OF THE PLAN, WE CAN SAY, WE WANT TO DO MOU, WITH THE CITY AND DO THIS OR DO WITH NONPROFITS AND DO THIS, I DON'T KNOW AND DON'T KNOW WHAT IT [01:55:02] WOULD COST TO BUILD MORE KENNELS AT THE NEW ONE. DOES THE CITY WANT TO DO THAT OR WANT US TO PAY AND THEY'LL MANAGE IT? I DON'T KNOW WHAT THEY ARE WILLING TO DO ON THAT. I THINK IT IS SOMETHING WE NEED TO DO EXPEDITIOUSLY BECAUSE IT IS NEEDED. BUT ONCE WE HAVE BETTER IDEA WHAT THAT LOOKS LIKE, WE CAN TAKE ACTION AND SAY THIS IS HOW WE GO ABOUT IT. >> I DON'T KNOW IF WE CAN SAY HERE IS WHAT OUR NEEDS WILL BE, I THINK WE SAY WE WILL PREPARE FOR THIS AMOUNT AND HOPE IT COVERS. WE KNOW IT WILL HAPPEN, THIS YEAR, NEXT YEAR, DO WE PUT THE CITY IN THE PICKLE WE HAVE PUT THEM IN A COUPLE OF TIMES? IF YOU GO NONPROFIT ROUTE, I DON'T WANT TO CUT NONPROFITS, THEY MAY BE HERE THIS YEAR, MAY NOT BE NEXT YEAR. FROM MY UNDERSTANDING, THEY ARE MAXED OUT AND DOING ALL THEY CAN DO AND LOOKING FOR FOSTERS, THEY DON'T KEEP ANIMALS AND HOUSE THEM LIKE ANIMAL CONTROL DOES. THERE IS A LOT TO LOOK AT, I WOULD LIKE TO SEE SOMETHING MOVE FORWARD. AGAIN, I PREFER TO -- I WAS ASKED BY COMMISSIONER TO LEAVE ACTION PART OUT SO I WILL. ANYBODY ELSE HAVE ANY THOUGHTS? >> OKAY. [30. Discuss and take action on Work Authorization MAG2026-002 with Magrym Consulting, Inc. for the West County Drainage Project. ] WITH THAT, I WILL MOVE ON TO ITEM 30 DISCUSS TAKE ACTION ON WORK AUTHORIZATION, MAG 202 6 WITH MAGRYM CONSULTING INC. FOR WEST COUNTY DRAINAGE PROJECT. >> OVER THE LAST SEVERAL MONTHS WE'VE BEEN WORKING ON AND LAST COUPLE MONTHS YOU ACCEPTED DONATION AND PAID SOME EASEMENT COST FOR RIGHT TO PROPERTY FOR SOME DRAINAGE IMPROVEMENT WEST SIDE OF THE COUNTY NEAR HIGHWAY 80 AND FONDRY ROAD TO THE COLE COLEECHY PIT WE PURCHASED A YEAR AGO. THE GOAL HERE IS TO NOT TO REMOVE A FLOOD PLAIN BUT TO EFFICIENTLY EVACUATE WATER WHEN IT DOES FLOOD. ONE OF TWO AREAS THAT HAVE TRADITIONALLY BEEN WORST FLOODING WHEN WE GET SUBSTANTIAL RAIN. ONE IN TFODRY AREA. WE ARE WORKING ON BOTH, THIS IS THE FIRST MAJOR STEP, FIRST MAJOR DOLLAR SPENT 750,000 PROPOSED TO COORDINATE WITH TX DOT, UP, CITY OF MIDLAND, LAND OWNERS WE NEGOTIATED WITH AND DESIGNED SYSTEM IN 2027. >> YEAH. >> YES, IT IS GOOD. >> BIG YEAH. I WOULD LIKE TO MOVE THAT WE APPROVE WORK AUTHORIZATION WITH MAGRYM FOR DESIGN OF WEST COUNTY DRAINAGE PROJECT. >> SECOND. >> MORE DISCUSSION? ALL IN FAVOR, AYE. [31. Discuss and take action on the Fire Alarm Monitoring Agreement with Systech for the Justice of the Peace Courthouse Annex. ] OPPOSEDED? MOTION PASSES. ITEM 31, DISCUSS TAKE ACTION ON FIRE ALARM MONITORING AGREEMENT SYSTECH FOR COURTHOUSE ANNEX. >> GOOD MORNING. THIS IS JUST FOR THEM TO MONITOR FIRE ALARM SYSTEM FOR NEXT YEAR AFTER TESTING AND IT WAS SUBMITTED AND APPROVED, AMENDED AND APPROVED BY RUSSELL ALREADY. >> OKAY. JUST REQUEST FOR THE JUDGE TO SIGN IT. >> IS THERE AN EARLY OUT ON IT OR STUCK FOR A YEAR? >> WE ARE STUCK FOR A YEAR ON IT AND THAT WAS WE DISCUSSED WITH FACILITIES AND THAT FITS WITH PLANNING FOR REST OF THE BUILDINGS. >> LIKE TO MOVE WE APPROVE THE PRIOR FIRE ALARM MONITORING AGREEMENT WITH SYSTECH FOR JUSTICE OF THE PEACE COURTHOUSE ANNEX. >> SECOND. >> ALL IN FAVOR, AYE. OS OPPOSED? MOTION PASSES. >> COMMISSIONER HALL, THERE IS 30-DAY OUT IN THE CONTRACT. [32. Discuss and take action to start the one-year warranty period for the Right of Way dedication of ECR 98. ] >> THANK YOU. >> ITEM 42, DISCUSS, TAKE ACTION TO START ONE YEAR WARRANTY PERIOD FOR RIGHT-OF-WAY DEDICATION OF EAST COUNTY ROAD 98. >> GOOD MORNING. THIS IS JUST ROAD IN PRECINCTS TWO EAST OF COUNTY ROAD 1130. CONTRACTOR COMPLETED, WE INSPECTED AND IT RECOMMEND STARTING ONE-YEAR WARRANTY TAVERN ON THIS. >> COOL. ANYBODY? [02:00:02] >> SO I MOVE WE APPROVE THE ONE-YEAR WARRANTY PERIOD FOR RIGHT-OF-WAY DEDICATION OF EAST COUNTY ROAD 98. >> SECOND. >> ALL IN FAVOR AYE. [33. Discuss and take action on an estimate from Desert Works for fire lane striping at the Horseshoe.] OPPOSEDED? MOTION PASSES. ITEM 33, DISCUSS TAKE ACTION ON ESTIMATE FROM DESERT WORKS FOR FIRE LANE STRIPPING AT THE HORSESHOE. STRIPING. >> YEAH. I RECEIVED CALL FROM HORSESHOE SAID THERE ARE CONCERNS WITH FIRE LANE MARKINGS AROUND THE FACILITY AND I REACHED OUT TO A CONTRACTOR AND GOT PRICE FOR FIRE LANE STRIPING AND SAFETY MARKING ALONG THE STAGE ON THE EDGE OF THE STAGE. >> JUST TO REDO THE MARKINGS THAT ARE THERE OR -- >> YES, SIR. >> OKAY. FOR THE FIRE LANE. THERE IS NO MARKINGS ON THE STAGE CURRENTLY. >> OKAY. MY UNDERSTANDING MARKINGS IN THE BACK ENCOMPASS TOO MUCH AREA, AM I WRONG IN THAT? OR THEY WERE NOT? THIS WAS BEFORE YOU GOT HERE. >> FIRE LANE ON NORTH SIDE OF BUILDING DETERIORATED OVERTIME. NOT CREATING NEW LINE JUST REPLACING LINES THAT HAVE DETERIORATED WITH SUN DAMAGE. >> OKAY. >> MAKE A MOTION TO APPROVE THE ESTIMATE FROM DESERT WORKS FOR FIRE LANE STRIPING AT THE HORSESHOE. >> SECOND. >> ALL IN FAVOR, AYE. >> AYE. [34. Discuss and take action on the installation of a guardrail on WCR 130 by HJC Farms.] OPPOSED? MOTION PASSES. ITEM 34, DISCUSS AND TAKE ACTION ON INSTALLATION OF GUARDRAIL BY HZ HJC FARMS. >> YEAH, THERE IS ABOUT 500 FOOT STRETCH OF COUNTY ROAD 130 EAST OF 1232 ADJASZANT PROPERTY OWNER HAS DONE WORK AND CREATED UNSAFE DRIVING AREA THERE SO WE NEED TO INSTALL GUARDRAIL TO FOR SAFETY. >> I MAKE A MOTION TO APPROVE INSTALLATION OF GUARDRAIL BY HJC FA FARMS. >> SECOND. >> WHAT KIND OF WORK WAS DONE THAT CAUSES A SAFETY HAZARD? ANYTHING WE COULD HAVE ASKED THEM NOT TO DO? >> MY UNDERSTANDING IT WAS APPROVED, ETJ APPROVED ABOUT SAME TIME CONSTRUCTION STARTED ONROAD AND EXCAVATED APPROXIMATELY 10 FOOT, THERE IS 10-FOOT STRAIGHT DROP-OFF AT THE EDGE OF THE RIGHT-OF-WAY. >> OKAY. WE HAVE MOTION AND SECOND. ALL IN FAVOR, AYE. >> AYE. OPP [35. Discuss and take action on Task Work Order GFT2026-002 with GFT Infrastructure, Inc. for SS4A Grant Assistance.] OPPOSED? MOTION PASSES. >> ITEM 35, DISCUSS TAKE ACTION ON TASK WORK ORDER GFT WITH GFT INFRASTRUCTURE INK FOR GRANT ASSISTANCE? >> THIS WORK AUTHORIZATION TO ASSIST IN OBLIGATION OF THE SS SS48 AGREEMENT. >> THIS IS GRANT WE APPLIED AND RECEIVED AND THEY ARE WORKING TO ENSURE HOW WE DO APPLICATION WILL BE USEFUL TO DO LIGHT SURVEY SO WE'RE PROTECTED AND DOING IT CORRECTLY AND NOT AMBIGUOUS IN SOME WORDING. >> OKAY. I MAKE MOTION TO APPROVE TASK WORK ORDER WITH GFT INFRASTRUCTURE WITH GFT INFRASTRUCTURE INC. FOR GRANT ASSISTANCE. >> ALL IN FAVOR AYE. AYE. OPPOSED? MOTION PASSES. ITEM 36, CANCELLING HP TONER AGREEMENT WITH TOTAL OFFICE SOLUTION. >> CONTRACT WE ENTERED INTO IN 2018 TO OFFICE SOLUTION JOINED DIFFERENT CO-OP THAT PROVIDE BETTER PRICING THAN THIS CONTRACT CAN. WE WILL NEED TO PROVIDE 30-DAY NOTICE. >> I MAKE MOTION TO APPROVE CANCELLATION OF HP TONER AGREEMENT WITH TOTAL OFFICE SOLUTIONS. >> SECOND. >> SAY THAT AGAIN WHAT YOU JUST SAID. >> CONTRACT WE ENTERED INTO IN 2018. OFFICE SUPPLY VENDOR IS HOW THEY GET BEST PRICING. THEY HAVE JOINED ANOTHER COOPERATIVE PURCHASING GROUP AND THEY HAVE PROPOSED BETTER PRICING. >> JUST MAKING SURE I HEARD RIGHT. MOTION AND SECOND. ALL IN FAVOR, AYE. >> AYE. [37. Discuss and take action on RFP for towing, storage and disposal of abandoned property in the County Right of Way.] >> OPPOSED? MOTION PASSES. ITEM 37 DISCUSS TAKE ACTION ON RFP FOR TOWING, STORAGE AND DISPOSAL OF ABANDON PROPERTY. >> WE WANT TO GO OUT FOR BID FOR A COMPANY THAT WILL PICK UP VEHICLES, TRAILERS, DRUMPED IN THE MIDLAND COUNTY RIGHT-OF-WAY. [02:05:06] >> PART OF THIS IS SOMETHING I'VE BEEN HARASSING FIRE MARSHAL OFFICE AND SOMETIMES WE HAVE TRAILERS OUT THERE AND WE CAN'T FIND OWNERS OF IT AND TOW COMPANIES DO NOT WANT TO PICK THEM UP. WE CAN'T GET RID OF THEM AND HAVE TO DISPOSE THEM. WE HAVE TO FIND SOMEONE THAT WILL TAKE IT OFF RIGHT-OF-WAY AND MAINTAIN FOR ADEQUATE TIME THAT LAW REQUIRE THEM AND DISASSEMBLE THEM AND TAKE TO THE DUMP BECAUSE THERE IS NOTHING ELSE WE CAN DO WITH THEM. THAT IS WHAT THIS RFP IS TO SEE WHO CAN DO THAT AT MOST REASONABLE PRICING FOR US. >> OKAY. WE CAN'T SELL THEM? >> NO. >> IT IS JUNK. >> THEY DON'T WANT THEM, THEY ARE IN SUCH BAD SHAPE THEY CAN'T AUCTION THEM, THEY LOSE THEIR SHIRT, ALL THEY CAN CHARGE IS $200 FOR THE TOW, THEY LOSE EVERYTHING. STANDARD ABANDONED CAR THEY CAN CRUSH FOR RECYCLE AND AUCTION IT AS IS, SELL FOR PARTS, NOBODY BUYS THESE THINGS. >> THIS ONE IS THREE-WALL RV, NO WHEELS OR NOTHING ELSE, BUNCH OF WOOD, NO ONE IS GOING TO BUY THAT, I WISH IT HAD MORE METAL. >> THEY ARE PAYING TO DISPOSE OF. HOPE WE CAN FIND SOMEBODY TO DO IT. THEY HAVE MANPOWER, JUST LET THEM ACTUALLY MAKE A LITTLE MONEY OR MAKE IT COST FOR IT. >> AND I TRY TO FIGURE OUT IF WE COULD DO IT INTERNALLY, SUCH A BIG HASSLE AND PEOPLE THAT CAN DO IT OR EQUIPMENT TO DO IT, WE HAVE TO THIRD PARTY IT OUT. >> OKAY. >> MAKE A MOTION TO GO OUT FOR RFP FOR TOWING AND DISPOSAL OF ABANDONED PROPERTY IN COUNTY RIGHT-OF-WAY. >> SECOND. >> MOTION AND SECOND, ALL IN FAVOR, AYE. [38. Discuss and take action on RFP for asphalt tank installation. ] OPPOSED? MOTION PASSES. THANK YOU. ITEM 38 DISCUSS TAKE ACTION ON RFP FOR ASPHALT TANK INSTALLATION? >> GW ASKED FOR APPROVAL TO PURCHASE THIS FROM THIS SPECIFIC VENDOR, THAT IS TOO HIGH COST TO GO WITH THAT VENDOR, WE WOULD LIKE TO GO OUT FOR BID FOR THIS PROJECT. >> I MOVE THAT WE GO OUT AND DO IFP FORAT FAULT TANK INSTALLATION. >> ECK ZOO. >> ALL IN FAVOR, AYE. OPPOSED? [39. Discuss and take action on RFP for reconstruction of ECR 130 phase 1.] >> ITEM PASSES, ITEM 39, TAKE ACTION FOR RECONSTRUCTION OF COUNTY ROOTED 130 PHASE ONE. >> READY TO GO OUT FOR BID. >> MAKE MOTION TO GO OUT FOR RFP FOR RECONSTRUCTION OF EAST COUNTY ROAD 130 PHASE ONE. >> SECOND. >> ALL IN FAVOR, AYE. [40. Discuss and take action on RFP for reconstruction of WCR 140 phase 1.] >> AYE. OPPOSED? ITEM PASSES. ITEM 40 RECONSTRUCTION OF WEST COUNTY ROAD PHASE ONE. >> GW INDICATED WE ARE READY TO GO OUT FOR BID ON THIS PROGRAM. >> MAKE A MOTION TO GO OUT FOR RFP FOR RECONSTRUCTION OF 140 PHASE ONE. >> SECOND. >> ALL IN FAVOR? [41. Discuss and take action on RFP for reconstruction of ECR 90. ] >> AYE. OPPOSED? MOTION PASSES. ITEM 41, DISCUSS TAKE ACTION ON RFP FOR RECONSTRUCTSION OF COUNTY ROAD 90. >> GW READY TO GO OUT FOR BID ON THIS PROJECT. >> I MOVE THAT WE APPROVE RFP FOR RECONSTRUCTION OF EAST COUNTY ROAD 90. >> SECOND. >> ALL IN FAVOR, AYE. OPPOSED? MOTION PASSES. [42. Discuss and take action on update of RFP 26MCO667 Fuel Card Services. ] ITEM FROM, DISCUSS TAKE ACTION ON UPDATE OF RFP 26MC0667 FUEL CARD SERVICES. >> WE RECEIVED THREE RESPONSES AND I'M NOT READY TO MAKE AN AWARD YET, LIKE TO GO OUT FOR BEST AND FINAL OFFER WITH THESE BIDDERS, I THINK THERE IS MORE SAVINGS TO BE HAD. >> GOOD FOR YOU. OKAY. SO I MOVE THAT WE UP DDATE -- TT WE GO OUT FOR BEST AND FINAL OFFER FOR RFP 26C0667, FUEL CARD SER SERVICES. >> SECOND. >> ALL IN FAVOR AYE. [43. Discuss and take action terminating the Agreement for Services with Boydstun Pest Control.] OPPOSED? MOTION PASSES. >> THANK YOU. >> ITEM 43, DISCUSS TAKE ACTION TERMINATING AGREEMENT FOR SERVICES WITH BREGSTON PEST CONTROL. >> GOOD MORNING. >> ARE WE OUT OF PESTS? [02:10:06] >> NO, WE JUST AWARDED ANOTHER COMPANY. TO PATRIOT PEST CONTROL. I'M ASKING IF COURT CAN ASHGSZ PROVE FACILITY TO SEND OUT 30-DAY CANCELIZE TO BOYSTON PEST CONTROL PER AGREEMENT OF SERVICES. >> MAKE A MOTION TO TERMINATE AGREEMENT OF SERVICES WITH BOYSTON PEST CONTROL. >> SECOND. >> ALL IN FAVOR AYE. P OPPOSED? [44. Conduct Executive session pursuant to Texas Government Code Section 551.074 to discuss personnel matters. ] MOTION PASSES. ITEM 44, CONDUCT EXECUTIVE SESSION PURSUANT TO OBJECTION TO DISCUSS PERSONNEL MATTERS, IT IS 11:27, WE'LL BREAK FOR A COUPLE SECONDS AND BE IN EXECUTIVE. [45. Conduct Executive session pursuant to Texas Government Code Section 551.087 to deliberate regarding economic development negotiations.] >> 45? >> ON NEXT PAGE, SORRY. CALL 45. ITEM 45 CONDUCT EXECUTIVE SESSION PURSUANT TO CODE SECTION 551.087 TO DELIBERATE REGARDING ECONOMIC DEVELOPMENT >> OKAY, 12:09, BACK IN BUSINESS, ANY BUSINESS? >> MOTION TO ADJOURN. >> THEY WILL DO LINE ITEM TRANSFER AND WE'LL ADOPT IT NEXT BUDGET AND IT WILL GO INTO THE RIGHT AREA. >> SECOND. >> ALL IN FAVOR AYE. >> AYE. OPPOSED? * This transcript was compiled from uncorrected Closed Captioning.